Administrative Assistant

Position Overview:We are seeking a highly organized and detail-oriented Administrative Assistant with prior work experience in the Dubai Multi Commodities Centre (DMCC). The ideal candidate will possess exceptional administrative skills, a thorough understanding of DMCC regulations and procedures, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities

Office Management:Maintain and organize office operations and proceduresManage office supplies inventory and place orders as necessaryCoordinate maintenance and repair of office equipmentAdministrative Support:Provide administrative support to senior management and other departmentsSchedule and coordinate meetings, appointments, and travel arrangementsPrepare and edit correspondence, reports, and presentationsHandle incoming and outgoing mail and packagesDocument Management:Prepare, review, and manage official documents, ensuring compliance with DMCC regulationsDMCC Compliance:Handle all DMCC-related administrative tasks such as company registration, license renewals, visa processing, and other regulatory requirementsCommunication:Serve as the first point of contact for clients and visitorsAnswer and direct phone calls and emails in a professional mannerAssist in the preparation and distribution of internal communicationsData Management:Maintain and update company databases and recordsEnsure the accuracy and confidentiality of sensitive informationAssist with data entry and management tasks as requiredEvent Coordination:Assist in planning and organizing company events, meetings, and conferencesCoordinate logistics and manage event-related administrative tasksMiscellaneous:Perform other duties and special projects as assignedProvide backup support to other administrative staff as needed

Qualifications

Bachelor’s degree in Business Administration, Management, or a related field is preferredMinimum of 3-5 years of administrative experience, with at least 1-2 years in a similar role within the DMCCStrong understanding of DMCC regulations, procedures, and compliance requirementsFamiliarity with DMCC portal and online systemsExperience in handling company documentation and processes specific to the DMCCProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent organizational and multitasking abilities; strong written and verbal communication skillsHigh level of professionalism, attention to detail, and ability to maintain confidentialityAbility to work independently and as part of a team