Administrative Assistant

DescriptionRoofing Services and Solutions offers our customers the assurances and stability of a large national firm with the expertise and individual attention you expect from a successful local business. No matter how complex your roofing needs are, our experts are trained to install and service roof systems with the latest materials.We are seeking an onsite Administrative Assistant for our St Louis, MO office.The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the St Louis, MO office. Serve as a resource for the Operating Unit President by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.Job FunctionsPlan, organize, and establish objectives and goals for projects assigned.Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.Review and process contracts. Assisting with contract preparation, review, and trackingHandle confidential, non-routine information, maintaining confidentiality with a high level of integrityCoordinate orientation efforts and assist in the onboarding of new hiresCoordinate with Accounts Payable/Receivable on administrative projects as requiredDevelop periodic reporting tools and deliver ad hoc reports as neededOperate multi-line phone system and greet front office visitorsMake travel arrangements as neededCreate and prepare visual presentations as requiredPrepare expense reportsMaintain common areas including conference rooms, reception area, kitchenMaintain office supply inventory and order new suppliesResponsible for office equipment (copiers, fax) operation and maintenanceSort and distribute incoming mailUpdate and maintain company directoryResponds to building maintenance requestsPerform other related duties as assignedKnowledge, Skills & ExperienceHigh School Diploma or equivalent2 years of administrative support in a construction office environment preferredKnowledge of office-related practices and proceduresSolid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associatesProficiency with Microsoft Word and Excel, including strong attention to detailRoof Services & Solutions, a Tecta America Company offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.