Administrative Assistant

The North American Ice Cream Association is committed to advancing the ice cream and frozen dessert industry and furthering the success of our member businesses by providing meaningful network connections and expertise, innovative educational opportunities, and ongoing strategic leadership.DutiesProvide administrative support to ensure the efficient operation of the office.Answer and direct phone calls, take messages, and respond to inquiries about membership programs and projects.Perform data entry, manage and update records, and maintain filing systems about membership programs and projects.Coordinate and schedule appointments, and meetings, about membership programs and projects.Assist with the preparation of reports, presentations, and other documents.Assembling and handling of incoming and outgoing mail and packages.Assist with project coordination and follow-up on action items.Maintain office supplies inventory and place orders when necessaryRequirementsProven experience as an administrative assistant or in a related roleProficient in MS Office, Google Workspace and other relevant software applicationsExcellent written and verbal communication skillsStrong organizational skills with the ability to prioritize tasks and meet deadlinesAttention to detail and problem-solving skillsAbility to handle confidential information with discretionKnowledge of office management systems and proceduresExperience with calendar management and scheduling appointmentsExperience with phone systems and customer serviceAbility to transcribe meeting minutes accuratelyPrevious experience with project management off site is a plusTo apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.Only qualified candidates will be contacted for an interview.Thank you for your interest in joining our team!