Administrative Assistant

The role holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.Core Responsibilities:Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filingResponds, sorts and distributes incoming correspondence, including phone calls, faxes and emailsFacilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/DepartmentSends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the sameCoordinates and facilitates the supply and maintenance of office equipment, whenever requiredProvides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent useDevelops and updates spreadsheets, documents, reports and presentations as per the requirementComposes and types routine letters, memoranda, reports, presentations and minutes of meetingsGathers, enters, and/or updates data to maintain internal files, records and databases, as appropriateSchedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/DepartmentMaintains confidentiality of documents and information receivedAssists in the coordination, supervision, and completion of special projects as appropriateSelf-Management:Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the yearTakes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and developmentKeeps abreast of professional developments, new techniques and current issues through continued education and professional growthEducationHigh School DiplomaExperience A minimum of 1-3 years of experienceLanguage skillsStrong level of proficiency in English