Administrative Assistant

We are looking for a highly organized Administrative Assistant to support exam coordination for a university team. This is a part-time, onsite Contract position expected to run through the assigned end date, with the possibility of extension. The person in this role will help manage communications related to testing, maintain accurate records, and provide dependable administrative support while upholding university procedures and academic standards.

Responsibilities

• Coordinate exam-related communication with students, faculty, and staff to confirm scheduling details and resolve routine questions.
• Track follow-up items and ensure instructors receive timely updates regarding testing arrangements and documentation needs.
• Enter and maintain accurate records of interactions, requests, and scheduling details within the designated database or office systems.
• Provide front-office and administrative support, including answering inbound calls and assisting visitors or stakeholders courteously.
• Help prepare materials and logistics for testing activities while ensuring established university guidelines are followed.
• Serve as backup exam proctor support when needed, including occasional weekend exam coverage based on scheduling demands.
• Manage part-time onsite administrative tasks with close attention to detail, confidentiality, and process compliance.
• Assist with operational needs such as coordinating required parking access and supporting a business-casual office environment with strong attention to detail.
• Prior experience in administrative support, office coordination, or receptionist-related work.
• Strong written and verbal communication skills with the ability to interact effectively with students, faculty, and staff.
• Demonstrated accuracy in data entry and record maintenance.
• Ability to follow established procedures carefully and handle confidential information responsibly.
• Comfort answering inbound calls and managing multiple administrative priorities in a busy office setting.
• Availability to work onsite in New Jersey for up to 20 hours per week.
• Flexibility to support occasional weekend exam sessions as needed.
• Detail-oriented demeanor and reliability in a university or similarly structured environment.TalentMatch®Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.