Administrative Assistant

Job Title: Administrative AssistantBusiness Line: Retail WealthJob Family: Business ManagementFLSA Status: Non-Exempt

Location: Nashville, TennesseeReports to: Office ManagerSummary: Ground Control Business Management Nashville is a business management, tax,accounting, and bookkeeping firm serving clients across the entertainment and businesscommunities.

We support musicians, songwriters, publishers, record companies, producers, andcreative professionals. We are seeking a full-time Administrative Assistant to provide high-leveladministrative and clerical support to our business management team. The ideal candidate ishighly organized, detail-oriented, and an effective communicator who can manage multiplepriorities while maintaining discretion and confidentiality. This role requires adaptability, stronginterpersonal skills and the ability to thrive in a fast-paced, collaborative environment. This is afull-time onsite position.

Responsibilities

Perform receptionist functions as needed, including greeting guests, and answering and transferring callsAssist with opening, sorting, and delivering all incoming mail and packagesPrepare and process outgoing mail as needed (including FedEx, UPS, USPS, messenger, etc.)Stock and deliver supplies as directed/as neededEnsure office cleanliness and organizationAdditional responsibilities/projects as assignedScan, route, file, organize and dispose of documents according to office procedures while maintaining confidentialitySource information from multiple company software systems and compile into a usable formatResearch and verify information, organize, track and maintain data across systems.Prioritize incoming requests based on urgency and alert the appropriate staff member when a response is time-sensitive

Requirements

Minimum 2-5 years of experience in an administrative role requiredHigh School Diploma or equivalent requiredExcellent follow through and attention to detailExcellent punctuality and attendanceAbility to work in team setting, exhibiting flexibility and cooperationExcellent interpersonal skillsAbility to read and interpret various forms and documents accuratelyAbility to multi-taskExcellent organization and time management skillsStrong proficiency in and working knowledge of Microsoft Office Products; GoFileRoom or similar document management experience a plus.