Administrative Assistant

We are looking for a highly organised, detail-oriented Admin Assistant to support the day-to-day operations of our real estate brokerage.This is a hands-on role for someone who is comfortable working across CRM administration, transaction paperwork, commission tracking, agent support, and general office administration. Accuracy and follow-through are extremely important — this person will be responsible for making sure things are completed properly and don't fall through the cracks.What You'll Be DoingCompleting and processing Form A and other real estate documentationKeeping the CRM accurate and up to dateAdding new contacts, leads, owners, buyers, and other relevant information to the CRMEnsuring transaction and client information is correctly recordedMonitoring transactions and following up on outstanding administrative requirementsChecking that commission payments have been receivedVerifying that commissions are correctly calculated and paid out to the appropriate agentsKeeping records of commission payments and transaction statusSupporting agents with administrative requirements and documentationAnswering incoming phone calls and directing enquiries to the appropriate personHandling general office administration and data entryFollowing up with internal teams, agents, developers, and other parties when information or documentation is missingIdentifying discrepancies or missing information and making sure they are resolvedHelping maintain an organised, accurate, and efficient back-office operationWhat We're Looking ForPrevious experience in real estate administration, property administration, or a similar administrative role is preferredStrong attention to detail — small mistakes can create significant problems in real estate transactionsHighly organised and able to manage multiple tasks simultaneouslyComfortable working with CRM systems and learning new software quicklyStrong computer skills and confidence with spreadsheets and online systemsGood written and verbal communication skillsComfortable speaking with agents, clients, and external parties over the phoneProactive — you don't wait to be told that something is missing before following upReliable and consistent with deadlines and follow-upsAble to work independently and take ownership of administrative tasksProfessional, discreet, and trustworthy when handling client and financial informationThe Person We're Looking ForThis role suits someone who likes things to be organised and completed properly.You should naturally notice when something is missing, inconsistent, or hasn't been followed up. If a commission is expected but hasn't arrived, a CRM record is incomplete, or paperwork hasn't been submitted, you should be the person who notices it and gets it resolved.We're looking for someone who gets things done, rather than someone who simply waits for instructions.Why Join Us?You'll be joining a growing Dubai real estate brokerage and will have a central role in keeping the business running smoothly behind the scenes.This is an opportunity to take ownership of an important operational function and work closely with the agents and management team.If you're organised, detail-oriented, proactive, and take pride in getting things right, we'd like to hear from you.Apply now with your CV and a brief introduction about your experience.