Administrative Assistant

Job PurposeTo provide efficient administrative and organizational support to management and ensure the smooth execution of daily administrative operations by coordinating schedules, correspondence, meetings, documents, and follow-up activities.Key ResponsibilitiesManage and coordinate appointments, meetings, and daily schedules.Prepare correspondence, letters, reports, forms, and other administrative documents.Handle incoming calls, emails, and messages and ensure they are directed to the appropriate personnel.Organize, maintain, and archive physical and electronic files and documents.Coordinate meetings, prepare agendas, and record meeting minutes when required.Follow up on assigned tasks and administrative requests and provide regular updates to the direct manager.Coordinate internal and external correspondence and follow up on administrative transactions.Prepare presentations, spreadsheets, and reports using Microsoft Office applications.Welcome visitors and provide appropriate administrative support.Assist in organizing events, official visits, and business meetings.Maintain the confidentiality and security of company information and documents.Perform any other administrative duties and responsibilities as assigned by the direct manager.QualificationsDiploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.Previous experience in administrative support or secretarial roles is preferred.Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.Strong organizational and time-management skills.Good written and verbal communication skills in Arabic; proficiency in English is preferred.Ability to multitask, prioritize responsibilities, and work effectively under pressure.High level of accuracy and attention to detail.Strong commitment to confidentiality and professional conduct.Skills & CompetenciesOrganization and time management.Effective communication.Follow-up and task completion.Teamwork and collaboration.Problem-solving skills.Attention to detail and accuracy.Flexibility and adaptability.Professionalism and reliability.Confidentiality and discretion.Ability to learn and adapt quickly.