Administrative Assistant

ADMINISTRATIVE ASSISTANTSt. Charles, IL | $58,000 - $68,000 annually + comprehensive benefitsWe’re looking for a highly organized and dependable Administrative Assistant to provide day-to-day support to the President of an established interior design company.This position is ideal for someone who enjoys keeping things organized, communicating with different people, and taking ownership of whatever needs attention. You’ll work directly with the President and interact with customers, vendors, employees, professional partners, and others throughout the business.No two days will look exactly the same. You may be coordinating schedules and meetings one day, researching information or following up on an important project the next. The right person will be comfortable managing details, adjusting priorities, and stepping in wherever needed to keep things moving.WHAT YOU’LL DOManage the President’s daily schedule, including meetings, appointments, travel, and calendar changes.Monitor emails, phone calls, messages, and incoming requests, helping prioritize time-sensitive matters.Prepare documents, meeting materials, correspondence, notes, and other information as needed.Maintain organized records of projects, deadlines, action items, and follow-ups.Communicate professionally with customers, suppliers, employees, attorneys, and other outside contacts.Schedule and coordinate meetings, appointments, events, and other business activities.Gather information and conduct research to help with day-to-day business decisions and projects.Arrange business travel, including airfare, hotels, transportation, reservations, and itineraries.Assist with occasional personal scheduling, reservations, purchases, appointments, and other administrative requests.Take initiative when unexpected needs arise and help identify practical solutions.Provide general administrative support and help keep the President organized and prepared throughout the day.WHAT WE’RE LOOKING FORPrevious experience in an administrative, executive assistant, office management, or similar role.Strong organizational skills and excellent attention to detail.Clear, professional written and verbal communication.A friendly and professional approach when dealing with customers, vendors, employees, and business partners.Ability to handle sensitive and confidential information appropriately.Self-motivated, resourceful, and comfortable working independently.Ability to manage competing priorities without losing track of important details.Strong follow-through and a willingness to take ownership of tasks from start to finish.Proficiency with Microsoft Office and the ability to quickly learn new software and systems.A flexible, can-do attitude and the ability to adapt when priorities change.WHAT WE OFFERWe believe in taking care of the people who help keep the business running. This position comes with a competitive salary and a strong benefits package, including:Competitive salary, up to $68,000 annually, based on experience and qualifications.Medical/health insurance to help cover you and your family.Dental insurance for preventive and routine dental care.Vision insurance for eye exams, glasses, contacts, and other eligible vision needs.401(k) retirement plan with company matching, an opportunity to build your long-term savings while receiving additional contributions from the company.Paid time off to enjoy vacation, personal time, and time away from work.Paid holidays in addition to regular paid time off.Company-supported insurance benefits designed to provide added financial protection.Stable, established company with an opportunity to become a trusted and valued member of the team.Direct exposure to company leadership and the opportunity to learn how multiple areas of the business operate.Variety in your work, this is a position where your organizational skills, judgment, and ability to take initiative will genuinely make a difference.If you’re someone who enjoys being the person others can rely on, takes pride in staying organized, and wants a position with responsibility, variety, and a solid overall compensation package, we’d like to hear from you.Corporate Resources has been hired by our client to recruit for this open position and any/all other positions as requested and posted.