Administrative Assistant

We’re Hiring: Administrative Assistant – DubaiNew Beginning is looking for a highly organized, proactive, and detail-oriented Administrative Assistant to join our Dubai team.New Beginning is a boutique business development consultancy working across multiple sectors including F&B, hospitality, aviation, retail, real estate, tourism, logistics, marketing, and project development. Our work is fast-paced, diverse, and highly project-driven, and this role will sit at the center of both our internal operations and external coordination.The Administrative Assistant will support the day-to-day running of the office while also playing an active role in operations, project coordination, and client-facing communication. We are looking for someone who is comfortable managing schedules and documentation, following up across teams, coordinating with suppliers and partners, and communicating professionally with clients when required.The role requires someone who can bring structure to a busy environment, stay on top of multiple moving parts, and represent New Beginning professionally across both internal and external interactions.Key ResponsibilitiesManage calendars, meetings, appointments, and internal schedulesCoordinate meetings, calls, travel arrangements, and general logistics when requiredPrepare, organize, and maintain documents, presentations, trackers, reports, and recordsSupport consultants and management with day-to-day administrative and operational requirementsAssist with project coordination, follow-ups, deadlines, and internal task trackingLiaise with clients, suppliers, partners, and external stakeholders in a professional mannerSupport client-facing coordination, including scheduling, documentation, follow-ups, and meeting preparationHandle correspondence, emails, phone calls, and general office communicationMaintain organized digital and physical filing systemsSupport data entry, reporting, and internal documentationFollow up on pending approvals, documents, meetings, quotations, and operational requirementsCoordinate with different departments to ensure tasks are progressing as plannedSupport office organization, supplies, and general day-to-day operational needsAssist in preparing meeting notes, agendas, and follow-up actions where requiredMaintain confidentiality when handling sensitive company, client, and project informationWhat We’re Looking ForPrevious experience in an administrative, executive support, operations coordination, or office support roleStrong organizational and time-management skillsExcellent attention to detail and strong follow-up capabilitiesProfessional written and verbal communication skillsConfidence in dealing with clients and external stakeholdersAbility to manage multiple priorities in a fast-paced and dynamic environmentProficiency in Microsoft Office, Excel, PowerPoint, email, calendars, and digital filing systemsAbility to prepare professional documents, trackers, and presentationsProactive, reliable, and solution-oriented working styleStrong interpersonal skills and ability to work collaboratively across different teamsAbility to work independently and take ownership of assigned tasksExperience within consultancy, professional services, hospitality, marketing, or project-based environments is an advantageDiploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred

Location: Dubai, UAEEmployment Type: Full-time, On-siteIf you are highly organized, resourceful, professional, and enjoy working across administration, operations, and client coordination in a dynamic environment, we would love to hear from you.