Administrative Assistant

We're Hiring | Administrative & Executive Assistant

Company: Measurement Methods Technology (MMT)Location: Al Khobar, Saudi Arabia

Employment Type: Full-Time | On-Site

Department: AdministrationReporting To: General ManagerCompany DescriptionMeasurement Methods Technology (MMT) is a Saudi-based company specializing in test and measurement instruments, industrial technologies, and advanced technical solutions.We are committed to delivering high-quality products and professional services while maintaining strong customer relationships and operational excellence.Role DescriptionWe are looking for a highly organized, proactive, and detail-oriented Administrative & Executive Assistant to support the General Manager and oversee daily administrative activities.The ideal candidate will be responsible for executive assistance, customer account coordination, payment collection follow-ups, internal documentation, and communication between departments, ensuring efficient business operations.Key Responsibilities1.

Executive & Administrative SupportProvide direct administrative and executive support to the General Manager.Manage schedules, appointments, meetings, and business correspondence.Prepare professional emails, letters, reports, and presentations.Coordinate directly with the General Manager and provide regular progress updates.Follow up on assigned tasks and ensure their timely completion.Organize office activities, administrative documents, and confidential records.Handle incoming emails and inquiries, responding or forwarding them to the appropriate departments.Perform additional duties assigned by the General Manager.2. Customer Accounts & Payment Follow-UpMonitor outstanding customer payments and follow up on receivables to ensure timely collection.Coordinate with customers regarding overdue invoices and payment schedules.Maintain accurate customer account information and payment follow-up records.Work closely with the Accounting Department to resolve payment-related issues.Prepare periodic reports on outstanding payments and collection progress.Escalate delayed payments or unresolved issues to management.3. Customer Registration & DocumentationRegister and update customer information accurately in the company's internal system (ERP/Odoo).Complete customer registration on external client portals and electronic procurement platforms.Ensure all required customer documentation is accurate, complete, and up to date.Organize and maintain customer files, ensuring confidentiality and easy accessibility.Monitor customer account status and coordinate the necessary updates or renewals.4. Sales & Department CoordinationCoordinate with Sales Engineers and customers to support smooth daily operations.Follow up on customer requests, pending documents, and administrative requirements.Coordinate between the Sales, Accounting, Purchasing, and Management departments.Track pending tasks and ensure proper follow-up with the responsible employees.Support internal communication to improve operational efficiency.5. Supplier & Order CoordinationCommunicate with suppliers regarding orders, required documentation, and delivery updates.Follow up on shipments and pending supplier requests.Coordinate with the Purchasing Department to ensure timely order processing.Maintain organized records of supplier correspondence and related documentation.6. Reporting & Office ManagementPrepare daily, weekly, and monthly administrative reports as requested.Maintain organized records, correspondence, and document filing systems.Monitor assigned tasks and provide regular status updates to management.Assist with travel arrangements, meetings, and office requirements.Ensure the smooth operation of daily administrative activities.Qualifications & RequirementsDiploma or Bachelor's degree in Business Administration, Management, or a related field.Previous experience in administrative assistance, executive support, or office coordination is preferred.Excellent English communication skills (written and spoken).Strong Arabic communication skills.Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.Experience with ERP systems, preferably Odoo, is an advantage.Basic understanding of customer accounts, invoicing, and payment follow-up.Strong organizational, multitasking, and problem-solving skills.Excellent communication and coordination abilities.High attention to detail, confidentiality, and professionalism.Ability to work independently and manage multiple priorities.Strong follow-up skills and ability to meet deadlines.What We OfferProfessional and supportive working environment.Direct exposure to senior management and business operations.Opportunities for career development and professional growth.Competitive salary based on qualifications and experience.Work Location: Al Khobar, Saudi ArabiaJob Type: Full-Time, On-SiteInterested candidates are invited to submit their updated CV.#Hiring #AdministrativeAssistant #ExecutiveAssistant #AlKhobar #SaudiJobs #MMT #OfficeAdministration