Administrative Assistant

Role Description: The Administrative Assistant is a full-time, on-site role based in Beirut. This position supports daily office operations by managing calendars, scheduling meetings, coordinating travel arrangements, and maintaining organized filing systems (digital and physical). The role includes preparing and formatting documents, presentations, and reports, as well as handling correspondence, answering phone calls, and greeting visitors. The Administrative Assistant will assist with data entry, record-keeping, and basic financial and procurement tasks such as tracking invoices and office supplies. This role collaborates closely with engineering and project teams to support project documentation, logistics, and internal communication.QualificationsStrong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines.Proficiency in office software (e.g., Microsoft Office or equivalent), including word processing, spreadsheets, presentations, and email tools.Effective written and verbal communication skills in English; Arabic proficiency is an advantage.Attention to detail and accuracy in data entry, document preparation, and record-keeping.Customer service mindset with professional interpersonal skills for interacting with colleagues, clients, and visitors.Ability to work on-site in Beirut, collaborate in a multidisciplinary team environment, and handle confidential information appropriately.Previous experience in an administrative or office support role; experience in engineering, architecture, or consulting firms is a plus.Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.