Administrative Assistant

Velarozone | Dubai, UAE | Full-timeAbout VelarozoneVelarozone empowers entrepreneurs and established businesses to launch and thrive in the UAE. We provide comprehensive setup solutions spanning jurisdiction advisory, licensing, visa services, and ongoing corporate compliance.Company formation is where we start, not where we stop. Most founders leave incorporation and immediately face a fragmented market. One provider for banking, another for payments, a law firm for transactions, somewhere else entirely for regulatory advice. We are building the operating stack that sits underneath a company for its whole life: banking and payment infrastructure, transaction and escrow services, accounting, and regulatory and AML advisory, delivered directly or through licensed partners. One accountable relationship from formation through growth.About the RoleWe are looking for an organised, detail-oriented Administrative Assistant to support daily business operations, client coordination, documentation, and internal administration. The ideal candidate is proactive, professional, and capable of managing multiple tasks while maintaining accurate records and meeting deadlines.Key ResponsibilitiesManage calendars, schedule meetings, coordinate appointments, and maintain internal schedules.Prepare, organise, and maintain client files, company documents, forms, and internal records.Assist with company formation, licensing, visa applications, renewals, and other administrative processes.Coordinate with UAE government authorities, free zones, service providers, and internal team members as required.Track application statuses, document submissions, deadlines, renewals, and outstanding requirements.Respond to routine client enquiries and follow up on pending documents and requests.Prepare quotations, invoices, reports, presentations, and other administrative materials.Maintain digital filing systems, spreadsheets, CRM records, and task trackers.Support expense tracking, office administration, and general operational requirements.Identify administrative bottlenecks and help improve internal processes.Requirements1–3 years of experience in administration, office coordination, operations, or a similar role.Strong organisational skills and attention to detail.Good written and verbal communication skills in English.Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.Ability to manage multiple priorities, maintain accurate records, and meet deadlines.Professional approach to handling confidential client and business information.Ability to work independently and take ownership of assigned tasks.Preferred QualificationsPrevious experience with a UAE business setup consultancy, corporate services provider, law firm, or professional services company.Familiarity with UAE company formation, free zones, licensing, visa processes, or government portals.Experience using a CRM, document management system, or project management software.Knowledge of Arabic or additional languages is an advantage.What We OfferA full-time position based in Dubai.Exposure to UAE company formation, corporate services, and business operations.Opportunities to develop administrative and operational expertise within a growing business.A professional environment with opportunities to take on broader responsibilities.How to ApplySubmit your CV, including relevant administrative experience, software proficiency, and current salary and salary expectations.