Administrative Assistant

Job Requirements

Candidate with a minimum of 2 years of previous work experience in the UAE.Fluent in English, with clear, professional, and easily understandable verbal and written communication skills.Professional appearance, well-presented, and confident in dealing with employees, suppliers, and clients.Smart, sharp-minded, proactive, and able to understand requirements quickly and find practical solutions.Highly organized, detail-oriented, and capable of managing multiple daily tasks efficiently.Practical, hands-on personality with a strong sense of responsibility and the ability to handle day-to-day operational requirements independently.Previous experience in administration, logistics, and office coordination is essential.Experience in e-commerce operations is an advantage.

Key Responsibilities

Manage daily administrative and operational requirements to ensure smooth business operations.Coordinate logistics, deliveries, collections, and transportation arrangements.Monitor employee attendance, including daily check-in and check-out records, and coordinate with relevant departments.Track employee visa applications, renewals, expiry dates, and related documentation.Arrange flight bookings and other travel requirements for employees and business operations.Handle essential purchases, office supplies, and urgent operational procurement.Organize meetings, appointments, schedules, and internal coordination.Coordinate product deliveries, dispatches, and handovers while ensuring timely completion.Follow up with suppliers, service providers, and internal teams to ensure all requirements are completed on time.Maintain organized records, documents, schedules, and administrative files.Handle unexpected daily requirements efficiently and take initiative to resolve operational issues.Support e-commerce activities, order coordination, and related logistics, if applicable.Ideal Candidate Profile:We are looking for a smart, energetic, well-organized, and dependable individual who can take ownership of daily administrative and logistical tasks. The ideal candidate must be proactive, practical, quick to understand instructions, and capable of working independently in a fast-paced business environment with minimal supervision.