Administrative Assistant

About SWORDSWORD Group, being a leader in IT software solutions and services, has 4000+ IT/Digital & Software specialists present over 5 continents to accompany you in the growth of your organization in the digital age. SWORD is present in the MEA region through its offices in Lebanon, KSA, UAE, and Cyprus, counting more than 450 skilled regional consultants. As a leader in technological and digital transformation, SWORD Group has since the year 2000 acquired a solid reputation in software solutions and in complex IT & business project management. With SWORD you have the guarantee of strong close and qualified local commitment, the aim of which is to automate your business processes and optimize/maximize the usage of business data.About the roleThe Admin & Financial Assistant plays a key role in supporting the company's Human Resources, Finance, and administrative functions. The position is responsible for managing employee administration throughout the employee lifecycle, including onboarding and offboarding, maintaining HR records, coordinating CNSS declarations and payments, processing financial documentation, and providing day-to-day administrative support. The role also involves coordinating business travel, maintaining office operations, and ensuring compliance with company policies and procedures. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to effectively manage multiple priorities in a dynamic international environment.ResponsibilitiesHuman Resources AdministrationSupport the full employee lifecycle, including onboarding and offboarding processes.Prepare employment contracts, HR letters, certificates, and other employee-related documentation.Maintain and update employee records, personnel files, leave balances, and HR databases.Ensure compliance with company policies, labor regulations, and internal HR procedures.Assist employees with HR-related inquiries and administrative requests.Coordinate monthly CNSS payments and ensure all submissions and payments are completed within the required deadlines.Finance AdministrationProcess invoices and ensure accurate financial documentation.Assist in financial reporting.Ensure compliance with internal financial controls and accounting procedures.Administration & Office SupportCoordinate business travel arrangements, including flights, accommodation, visas, and travel insurance.Manage office supplies, equipment, and administrative service providers.Prepare, maintain, and organize company documents, reports, and correspondence.Support day-to-day office operations to ensure an efficient and productive work environment.Assist management with administrative tasks, reporting, and special projects as required.Profile Requirements· Bachelor’s degree in business administration, accounting, or finance.· Minimum 3 years of experience as an administrative & financial (Accounting) assistant.· Experience in the accounting field is mandatory.· The ability to work within a team and to coordinate team activities.· Excellent analytical skills to examine resumes and find the best-suited candidates.· Clear verbal skills to communicate well with candidates and managers.· English Language proficiency is a must. French is a big plus· Proficient writing skills to produce emails, documentation, and reports· In-depth knowledge of hiring strategies, labor laws, and employment equity.. The selected candidate must be available to start immediately.What We Offer. Attractive salary, fully paid in Fresh USD· Financially Stable Business relying only on international markets· International exposure and very rich experience· Very good environment of work.