Administrative Assistant

WE'RE HIRING | Administrative Assistant – Procurement, Sales & Operations 📍 Location: Hamriyah Free Zone, Sharjah, UAE 🏢 Company: Global Industries FZCGlobal Industries is looking for a motivated, organised, and detail-oriented Administrative Assistant to support our growing operations in the UAE.This is a hands-on administrative role within an industrial equipment business specialising in pump rental, sales, service, and associated equipment. The successful candidate will work closely with our sales, procurement, warehouse, and logistics teams to ensure that orders, documentation, deliveries, and day-to-day administrative activities are handled efficiently.Key Responsibilities🔹 Procurement & Supplier CoordinationRequest and compare quotations from local suppliers and service providers.Assist with supplier registration, purchase order preparation, and order processing.Follow up with suppliers and manufacturers on order status and delivery schedules.Coordinate incoming deliveries and ensure relevant documentation is received.Assist with stock code creation and supplier invoice submission.🔹 Sales, Rental & Service AdministrationSupport the administrative processing of rental, sales, and service orders.Assist with customer registration and order entry into internal tracking systems.Prepare and submit proforma invoices, delivery notes, and return notes.Coordinate transportation and delivery arrangements with customers and logistics providers.Assist with stock availability checks and order documentation.Support customer invoicing and submission of commercial documents.🔹 Import & Free Zone DocumentationAssist with import documentation and Bill of Entry (BOE) processes.Coordinate documentation for incoming shipments and local imports.Support the preparation of documentation for goods entering and leaving Hamriyah Free Zone.Liaise with internal teams and external parties to ensure documentation is processed correctly and on time.🔹 Reporting & General AdministrationMaintain accurate records, trackers, and administrative documentation.Provide general administrative support to the management and operations teams.Identify opportunities to improve administrative processes and workflow efficiency.Candidate Requirements Previous experience in administration, procurement, sales coordination, or operations support, preferably within an industrial, trading, equipment rental, or engineering business.Good working knowledge of Microsoft Excel, Word, and Outlook.Familiarity with ERP systems or inventory management software (Odoo preferred).Strong organisational skills and attention to detail.Good written and verbal communication skills in English.Ability to manage multiple tasks, prioritise workloads, and meet deadlines.A proactive, practical approach to problem-solving and follow-up.Experience with purchase orders, invoices, delivery documentation, or import paperwork would be an advantage.Familiarity with UAE free zone procedures and import/export documentation would be beneficial.What We're Looking ForWe need someone who takes ownership of their responsibilities, follows tasks through to completion, and understands the importance of accurate documentation and timely communication. The ideal candidate will be comfortable working in a growing business where flexibility, initiative, and teamwork are essential.Interested?If you have the relevant experience and would like to join a growing industrial equipment business, we'd like to hear from you.Please apply through LinkedIn or send your CV to procurement@global-industries.group#Hiring #AdministrativeAssistant #Procurement #SalesAdministration #Operations #SharjahJobs #UAEJobs #HamriyahFreeZone