Administrative Assistant

The Nursing Education Unit Administrative Assistant provides essential administrative and operational support to the nursing program. This role ensures smooth workflow for faculty, students, and leadership by managing communication, maintaining records, and assisting with academic and clinical operations. The Administrative Assistant upholds confidentiality, accuracy, and efficiency in all responsibilities while supporting the mission and goals of the nursing education unit.ACCOUNTABILITIES / RESPONSIBILITIES: Assist the Dean, Director of Nursing (DON), Associate Directors, and faculty with daily administrative tasksManage calendars, schedule meetings, coordinate appointments, and prepare meeting materialsAssist with general office duties such as filing, scanning, and photocopyingMaintain organized and up-to-date student files, academic records, and clinical documentationEnter and update information in the learning management system (e.g., Canvas) and student information systemsTrack submission of required documents, including immunizations and certificationsPrepare course materials, handouts, and documents required for instructionAssist with classroom, laboratory, and skills lab scheduling and logisticsSupport faculty in communications, resource preparation, and administrative coordinationServe as a primary point of contact for students, faculty, and external partnersDistribute official announcements, emails, reminders, and program updatesProvide courteous and professional assistance to visitors and callersAssist in tracking clinical eligibility requirements such as background checks, CPR certification, and health recordsCommunicate with clinical partners regarding documents and scheduling as directed by clinical leadershipSupport the Associate Director for Clinical Learning and Associate Director for Clinical Affiliation with clerical tasks related to clinical operationsCollect, organize, and maintain documents required for accreditation reviews and regulatory complianceAssist in preparing reports, audits, and evaluation dataEnsure records are complete, accurate, and readily accessible for reviewSupport faculty and leadership in tracking attendance, grades, and academic progressAssist with exam preparation, distribution of materials, and proctoring when neededAssist in organizing program-related events such as orientation, faculty meetings, workshops, and pinning ceremoniesPrepare materials, manage RSVPs, and coordinate logistics for eventsMonitor and maintain office supplies, equipment, and inventory for the nursing education unitCoordinate maintenance requests and ensure a functional work environmentAdhere to FERPA regulations and institutional policies governing confidentialityMaintain professionalism in all interactions and ensure sensitive information is protectedGENERAL EXPECTATIONS: Maintain professionalism and confidentiality Demonstrate strong organizational skills Meet deadlines and manage multiple prioritiesRequirementsMINIMUM QUALIFICATIONS: A minimum of Associate Degree is preferred High School Diploma or GED Must have extensive computer knowledge: Microsoft Outlook, Excel, Word, and PowerPoint Must have 2-3 years of experience as an administrative assistant Professional level verbal and written communication skillsQUALIFICATIONS/SKILLS: (not limited to) Ability to demonstrate clear criminal background history Ability to work independently with general supervision Ability to use effective communication skills, both oral and written, including presentations and effective listening skills Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities in a fast-paced environment Ability to work with individuals at all levels of the organization Ability to work collaboratively and maintain effective working relationships with others Willingness to work a flexible schedule Ability to travel/drive locally on a weekly, daily and/or on an as needed basis as well as occasional travel to other campuses or locations Ability to communicate effectively in English, both orally and in writingBenefits

Benefits

401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insurance