Administrative Assistant

Your new companyHays is partnering with a well-established, privately owned real estate investment and development firm in Montréal. Their portfolio covers commercial and residential assets across major Canadian markets, and they have an active development pipeline. They're now launching a new investment platform, so the business is in an exciting growth phase. It's an entrepreneurial, close-knit team that values initiative, discretion and long-term relationships. You'll work directly with leadership and help shape the company's next stage of growth.Your new roleAs Administration Coordinator, you'll keep the leadership team organised. You'll also play an active role in office operations, project coordination, marketing initiatives and executive supportManage calendars, meetings and scheduling for senior leadershipCoordinate travel, accommodations and itinerariesAct as the first point of contact for incoming calls and enquiriesPrepare correspondence, presentations, reports and meeting materialsTrack action items and follow up on key initiativesCoordinate signatures, document approvals and digital filingManage office supplies, equipment and service providersSupport marketing materials and corporate communications, working with internal and external creative partnersCoordinate information flow between the team and external stakeholdersWhat you'll need to succeedFluent in French and English (required)3+ years in administration, operations, project coordination or a similar roleExperience in real estate, investment, professional services or a family office (an asset)Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, SharePoint)Comfortable with AI tools such as Copilot, ChatGPT or ClaudeExcellent organisation, attention to detail and follow-throughProactive, adaptable, discreet and a true team playerWhat you'll get in returnWork directly with an experienced, engaged leadership teamExposure to real estate, investments, operations and business developmentRoom to take on more responsibility as the organisation growsA collaborative, entrepreneurial, in-office environment in MontréalFull-time permanent positionWhat you need to do nowIf you're interested in this role, click "Apply now" to send an up-to-date copy of your CV, or contact Steven Lopresti at Hays directly. If this job isn't quite right for you but you're looking for a new position, please reach out for a confidential conversation about your career.