Administrative Assistant

About the CompanyHall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients.About the RoleThis entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwick’s partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.ResponsibilitiesProvide general administrative support to Hall Chadwick partners, managers and team members.Answer telephone calls and respond to routine enquiries professionally.Manage shared inboxes, calendars, meeting rooms and appointments.Prepare, format, proofread and file client correspondence, reports, presentations and other business documents.Create and maintain accurate client and matter records in Hall Chadwick’s systems and databases.Assist with data entry, document scanning, printing, mail, couriers and electronic document management.Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions.Assist with client onboarding, engagement documentation and routine compliance administration under guidance.Support billing administration, expense processing and other routine practice-management tasks.Liaise professionally with clients, external stakeholders and colleagues across the firm.Support firm events, staff activities and business improvement projects as required.Handle client and firm information with confidentiality, care and discretion.Undertake other reasonable administrative duties as required.QualificationsRelevant study in business, accounting or administration is welcomed but not required.Required SkillsA genuine interest in business, accounting, administration or professional services.Strong organisation and time-management skills, with the ability to manage competing priorities.Clear and professional written and verbal communication.Good attention to detail and a commitment to producing accurate, high-quality work.A proactive, reliable and helpful approach, with a willingness to learn.Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly.The ability to work effectively both independently and as part of a team.A client-focused mindset and confidence dealing with a range of people.Sound judgement and respect for confidential client and employee information.Preferred SkillsPrevious administration, customer service or office experience is helpful but not essential.What We OfferPractical experience in a respected professional services environment.Training, mentoring and support from experienced Hall Chadwick team members.Exposure to accounting, advisory and business support functions.Opportunities to build administration, client service and commercial skills.Varied work and the opportunity to take on greater responsibility as your capability develops.A collaborative and supportive workplace focused on learning and professional growth.Equal Opportunity StatementHall Chadwick is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone is valued, respected and provided with equal opportunities to succeed.