Administrative Assistant

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.◆ MISSION Make America tastier and more convenient as Japan's No. 1 Sauce Company.◆ Job SummaryWe are seeking an administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.◆ WORKING HOURSFull-timeMonday through Friday8 hours per day (8:30 am - 05:30 pm)◆ PAY RANGE$21.80/hr - $24.10/hr◆ Essential Duties And ResponsibilitiesProcess receipts for everyone in the office. Understanding correct information and process for reimbursementPut receipt information in purchase item list and submit to headquarters within due dateManage, fill out, and submit time attendance sheetManage and make customer list, NET pricing form, Terms and Conditions, and contractsTroubleshoot for any shipping problemsProcess orders from customers and also the ones forwarded from sales repsUpdate customer list when needed. Update AR list dailyContacting customer's accounting department through calls or email to have payments made within due dateMake sample kitsHelp send DMs. Help ship out any packagesUpdate target sales sheet for each customerMake appointments with customersCheck stock of office supplies and order upon manager's approvalManage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approvalTake phone callsReceiving packagesManage morning announcements and company noticesReport to manager about daily progress, problems and proposalsOther tasks asked by the managerJob duties are not limited to list aboveRequirementsLegally authorized to work in the U.S. without current or future sponsorship for employment visaHighschool degree requiredValid driver licenseReport to office every morningRead, write and speak business level EnglishAbility to lift min. 40 poundsAble to type 30 words within 1 minute without any mistakesAbility to stay seated 8+ hoursAbility to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and GoogleComply with company rulesFollow company policiesPunctualFocus on the task given by the companyIs honest, tenacious and can work continuouslyCollaborate and cooperate with own department and other departmentsAble to prioritize tasks and manage time wellKeep company and customer information (price, product, inventory, sales data etc.) confidentialTake manager's and supervisor's advice and suggestion honestly to improve one's speech, conduct and behaviorAble to manage tasks with precision and speedAdaptive to various culturesBenefitsPaid time offPaid sick leavePaid holidaysMedical, dental, vision insuranceLife insurance, long term disability insurance401K with employer matchingTwo company sponsored parties; Summer BBQ and Holiday PartyWork anniversary gift etc