Administrative Assistant

COMPANY STATEMENT:Founded in Toronto in 1962, Guardian Capital Group Limited (Guardian) is a global financial services company, which provides investment management services to institutional, retail and private high and ultra-high-net-worth clients through its subsidiaries. Guardian is headquartered in Canada and operates in Canada, the United Kingdom, the United States and the Caribbean. Guardian is a wholly owned subsidiary of Desjardins Global Asset Management Inc., which is part of the Desjardins Group. To learn more about Guardian, visit www.guardiancapital.com.JOB STATEMENT:We are looking for an Administrative Assistant to provide administrative and strategic support to our Institutional Investment leaders at our head office in downtown Toronto. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.ESSENTIAL FUNCTIONS:Executive & Administrative SupportManage complex calendars, schedule meetings, and coordinate logistics for assigned leaders.Coordinate internal and external meetings, including agenda preparation, meeting materials, catering, and follow-up on action items.Prepare, submit, and reconcile expense reports.Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and conference registrations.Assist with presentation preparation, printing, binding, and meeting logistics.Coordinate team events, client events, and departmental meetings.Maintain records, files, and documentation in accordance with company policies.Provide backup support to other Executive Assistants, Administrative Assistants, Reception, and Office Services as required.Additional ResponsibilitiesSupport conference and event tracking.Maintain compliance reporting and annual tracking activities.Assist with special projects and other duties as assigned.QUALIFICATIONS:Post-secondary educationMinimum of 5 years of experience in an Administrative Assistant role or other relevant experienceBilingual (French/English) candidates preferredPrevious financial services experience preferredExcellent and top-notch skills and experience in the entire MS Office SuiteExperience in problem-solving and data analysisAbility to manage confidential information with a high degree of diplomacyExcellent organizational and time-management skillsAbility to work independently, manage multiple tasks and projects and meet deadlinesCritical thinking skills and initiative to consistently deliver quality work.Detail oriented and accurateExcellent analytical and problem-solving skillsStrong communication and organizational skillsProfessional attitude and customer centricCOMPENSATION:The base salary range is expected to be between $65,000 - $75,000, with eligibility for a discretionary bonus.