Administrative Assistant

Job Title: Administrative Assistant Location: Kathmandu, Nepal Employment Type: Full-timeEducation: Bachelor’s degreeExperience: 2–5 yearsAbout Role:This high-impact role works directly with the CEO as both an operational anchor and a strategic relationship partner.

Beyond maintaining executive cadence and operational efficiency, you will play a key role in sustaining and expanding the company’s broader industry, academic, and client relationships, ensuring external stakeholders remain structured, proactive, and aligned with core business objectives.Key ResponsibilitiesAdministrative and Executive SupportCalendar & Schedule Management: Assist with scheduling meetings, managing appointments, coordinating calendars, and organizing daily activities to ensure smooth office operations.Email & Correspondence Management: Handle routine emails, draft business correspondence, respond to inquiries, and forward important communications to the appropriate team members.Meeting & Appointment Coordination: Schedule meetings, prepare agendas, arrange meeting logistics, take minutes when required, and follow up on assigned action items.Documentation & Record Keeping: Prepare, organize, and maintain company documents, reports, presentations, meeting records, and other administrative files.Task & Follow-up Management: Maintain task trackers, monitor deadlines, send reminders, and follow up with team members to ensure timely completion of assigned tasks.Office & Operational Coordination: Support day-to-day administrative activities, coordinate with internal departments and external stakeholders, and assist in maintaining efficient office operations.Travel & Event Arrangements: Assist with business travel bookings, accommodation arrangements, meeting logistics, and company event coordination as needed.General Administrative Assistance: Provide day-to-day administrative support to the CEO and other team members, including data entry, information gathering, report preparation, and other assigned tasks.Strategic & Relationship ManagementEcosystem Touchpoint Management: Serve as a consistent, polished point of contact for external partners, institutional stakeholders, corporate clients, and advisors.Proactive Partnership Nurturing: Maintain regular engagement loops with external networks and strategic allies between formal meetings to foster long-term alignment.Context & Executive Briefings: Track interaction history and background details so the CEO enters every high-level client or strategic meeting with full context.Event & Milestone Coordination: Coordinate logistics, communications, and executive alignment for key company events, strategic panels, and industry forums.Outreach Support: Assist with executive outreach and initial engagement for new business opportunities, strategic MOUs, and regional expansion initiatives.Requirements & QualificationsEducation: Bachelor’s degree in Business Administration, Management, Information Technology, or a related field.Experience: 2–5 years of proven experience as an Administrative Assistant, Operations Coordinator, or in a combined relationship/partnerships management role.Communication Skills: Exceptional written and spoken English with strong interpersonal presence across executive, corporate, and government settings.Organization: Superior time-management, task prioritization, and structured follow-through capabilities.Technical Proficiency: Hands-on experience with Google Workspace, MS Office, and productivity/collaboration platforms.Stakeholder Adaptability: Naturally relationship-oriented with the discretion to handle high-level executive discussions with strict confidentiality and professionalism.Nice to HavePrior experience supporting founders, C-suite executives, or senior management teams.Exposure to the IT, software, consulting, or corporate technology sectors.Experience coordinating across international clients, external advisory boards, or cross-functional teams.