Administrative Assistant _Operations Coordinator

Administrative Assistant / Operations CoordinatorNU3S Market Café, Car Wash & AutoCare

Location: Must be able to work onsite in Jamaica Queens NY on Merrick BLVDPay: Starting at $20.00/hour, based on experienceReports To: General ManagerAbout the RoleThe Administrative Assistant / Operations Coordinator serves as the General Manager's primary administrative support and central point of coordination for NU3S operations (Cafe/Car Wash/Auto Shop).

This role helps ensure calls, customer concerns, operational requests, vendor coordination, compliance requirements, and follow-up tasks are properly communicated, tracked, and completed.This position works closely with all departments, including Operations, HR, Finance, Vendors, and Contractors, helping keep the administrative side of the business organized and running efficiently.What You'll DoAdministrative & Executive SupportProvide direct support to the General ManagerMaintain task lists, follow-up logs, operational records, and reportsCoordinate appointments, meetings, and service schedulesEnsure important issues are communicated and escalated when needed to the approporiate channelsCustomer & Phone SupportAnswer incoming calls and general inquiriesTake accurate messages and route them appropriatelyMaintain customer inquiry and complaint logsCoordinate customer follow-up and service requestsHR AdministrationSchedule interviews and coordinate candidate communicationsAssist with new hires and onboarding Follow up on missing employment and compliance documentsTimekeeping & Payroll SupportAssist with payroll time and attendance for proper compliance recordkeeping Follow up with supervisors and employees regarding missing or incomplete recordsAssist withs scheduling, payroll-related administrative tasks and reporting as neededOperations CoordinationCoordinate vendors, contractors, deliveries, and service providersAssist with purchasing requests and office suppliesTrack operational requests and ensure timely completionWork with department supervisors to monitor outstanding tasksFinance, Compliance & Insurance AdministrationMaintain invoices, receipts, deposits, and petty cash recordsTrack permits, licenses, contracts, and insurance certificatesMonitor deadlines, renewals, and compliance requirementsSupport audits, inspections, and document reviewsQualifications2+ years of administrative, executive assistant, office management, or operations support experienceStrong organization, multitasking, and follow-up skillsProficiency in Microsoft Office (Word, Excel, Outlook)Excellent communication and customer service skillsAbility to maintain confidentiality and handle sensitive informationExperience with time and attendance, HR administration, recruiting coordination, compliance, or vendor management is strongly preferredAbility to take initiate and work independantly is a mustWhy Join NU3S?Starting pay of $20.00+/hour based on experienceOpportunities for growth and advancementExposure to Operations, HR, Recruiting, Payroll, Finance, and ComplianceCollaborative and fast-paced work environmentIf you're highly organized, detail-oriented, and enjoy being the person who keeps everyone on track, we'd love to hear from you. Apply today!