Administrative Coordinator

Italian Style Coffee LLC is a dynamic coffee company operating its own coffee roastery and growing chain of coffee shops under the MIKAH Coffee brand. We are also a leading importer and distributor of premium Italian gourmet food ingredients and beverages across the UAE and MENA region.By partnering directly with Italy's finest producers—including family-owned farms and renowned artisans—we bring authentic Italian excellence to luxury hotels, fine dining restaurants, gourmet retailers, cafés, and specialty food businesses. Our portfolio includes prestigious brands such as MIKAH Coffee, Moonbird Coconut Water, Legu, IP Industrie, Maraska, and Parma Gourmet, all representing the highest standards of quality and craftsmanship.PositionWe are looking for a highly organized, proactive, and detail-oriented Administrative & Operations Coordinator to join our team in Dubai. The successful candidate will play a key role in supporting the company's daily administrative, operational, logistics, procurement, inventory, and HR activities.Key Responsibilities• Manage day-to-day administrative and back-office operations.• Prepare, process, and monitor purchase orders, sales orders, and supplier orders.• Coordinate procurement activities and supplier communications.• Liaise with suppliers, customers, company branches, and internal departments.• Coordinate international shipments with freight forwarders and logistics partners.• Maintain accurate inventory records and monitor stock movements.• Perform data entry, filing, document control, and records management.• Prepare operational reports and maintain company databases.• Follow up on pending operational tasks and ensure timely completion.• Support HR administration, including:o Employee onboarding and documentationo Staff files and recordso Timesheets and attendanceo Leave managemento Staff scheduling• Ensure compliance with company policies and operational procedures.• Support management with administrative and operational projects when required.Qualifications• Bachelor’s degree in Business administration/Management/Logistics, or a related field.• Minimum 2–3 years of experience in an administrative or operations role.• Previous experience in the F&B, retail, trading, or distribution sector is essential.• Strong knowledge of procurement and inventory management.• Experience coordinating logistics and international shipments is preferred.• Proficiency in QuickBooks is mandatory.• Excellent knowledge of Microsoft Office (Excel, Word, Outlook).• High level of accuracy and attention to detail.• Strong organizational and multitasking abilities.• Ability to work under pressure and meet deadlines.Skills• Excellent communication and interpersonal skills.• Strong organizational and time-management abilities.• Problem-solving mindset with a proactive approach.• Customer service orientation.• Basic financial knowledge, including invoicing and document processing.• Ability to work independently and as part of a team.• Professional attitude with a high level of confidentiality.Languages• Fluent English (mandatory).• Arabic is considered an advantage.What We Offer• Competitive salary package.• Career growth opportunities within a fast-growing company.• Professional and international working environment.• Exposure to premium international food and beverage brands.• Ongoing training and development opportunities.📍 Location: Umm Ramool, Dubai – UAE📧 Email your CV to: careers@italianstyle.ae