Administrative Coordinator

Administrative Coordinator

Location: Woodbury, New Jersey | Full-Time (Monday - Friday, 9 AM - 5 PM)We’re looking for a highly organized, proactive, and service-minded Firm Administrative Coordinator to be a trusted partner to our leadership team, attorneys, and clients.This is a high-impact, cross-functional role for someone who thrives in a fast-paced environment, anticipates needs, keeps priorities moving, and takes ownership of both daily operations and continuous improvement.We’re looking for the glue.The person who notices what needs to be done before anyone asks.The person who keeps the details from falling through the cracks.The person who sees a problem and thinks, “I’ll take care of it.”We are seeking a Firm Administrative Coordinator to become an essential part of our team and help keep the entire office running smoothly.

This is not a role for someone who simply checks boxes or waits for direction. Ownership mentality is a must!You’ll work closely with Firm leadership and attorneys while helping coordinate the people, systems, schedules, processes, and details that keep our practice moving.In this role, you will:Own day-to-day administrative operations and make sure nothing gets lost in the shuffleManage complex executive and attorney calendars, anticipate conflicts, and keep priorities movingBe a welcoming, professional presence for our clients and visitorsContribute to critical workflows throughout the organizationCoordinate vendors, supplies, office needs, and special projectsHelp create a highly organized, professional, and positive office environmentThe person we’re looking for:You are proactive, resourceful, highly organized, and accountable. You take pride in being the person others can rely on.You naturally:Take ownership from start to finishNotice the details others missFollow through without being chasedAnticipate problems and solve them before they become bigger problemsCommunicate clearly and professionallyProtect confidential information and exercise sound judgmentJump in wherever needed because “That’s not my job” isn’t how you operateYou should be comfortable balancing competing priorities, working independently, learning new technology, and interacting with both clients and colleagues with warmth and professionalism.Additionally, you’ll bring:· A Bachelor’s degree in Business, Marketing, Psychology/Sociology, or a related field; professionalprofessional experience will be considered in lieu of formal education· At least 3 years of administrative coordinator, executive assistant, or office management experience· Advanced technical proficiency with Microsoft platforms and office technologies/systems· Experience with Case Management and CRM platforms is preferred· Law Firm experience highly valuedIf you want to be an integral part of a team, take real ownership, solve problems, create order, and have a visible impact on how an organization operates, we want to meet you!Come be the glue.Why Smedley Law Group, P.C.?At Smedley Law Group, P.C., we’re building something different. We’re a growing, forward-thinking family law firm that believes exceptional results start with exceptional people, processes, and client experiences. We care deeply about the work we do and the people we serve, but we also believe work should be a place where you can grow, contribute, and make a real impact. We are a mission and values-driven organization—and we give our team the opportunity to take ownership, develop their skills, and help shape what comes next. If you’re looking for a place where your ideas matter, your contributions are recognized, and you can be part of building something meaningful, we’d love to have you grow with us.Email your resume to our Chief Operating Officer, Nicole Bodnar, at nbodnar@smedleylawgroup.com Learn more about us at www.smedleylawgroup.com.