Administrative Coordinator

The Admin Coordinator will be responsible for supporting the smooth day-to-day operations of the office at Maison Pyramide, including front desk coordination, administrative support, HR assistance, and general operational support across the team.The role requires someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment while coordinating with different departments and senior management.JOB DUTIES & RESPONSIBILITIESFront Desk & Office ManagementManage the front desk and welcome visitors, clients, candidates, and suppliers in a professional manner.Handle incoming calls, deliveries, couriers, and general office inquiries.Ensure the office is organized, presentable, and running smoothly on a daily basis.Monitor office supplies, stationery, pantry items, and other requirements and arrange replenishment when needed.Coordinate with building management, maintenance teams, cleaning services, and external suppliers.Support with office-related issues and follow up until resolved.Administrative & Executive SupportProvide day-to-day administrative support to management and the wider team.Assist with calendar coordination, meeting arrangements, appointments, and reservations when required.Support with travel arrangements, including flights, hotels, transportation, and itineraries.Maintain and update internal trackers, reports, and administrative records.Support with Uber Business reports and other company-related administrative platforms.Prepare documents, letters, presentations, and other materials when required.Work closely with Nathalie and provide administrative support as needed.HR & People SupportAssist with employee onboarding and offboarding requirements.Maintain and organize employee records and documentation.Prepare and track custody forms for company equipment and other assets.Support with attendance, leave records, employee documentation, and other HR-related administrative tasks.Assist with employee engagement activities and internal team initiatives.Logistics & Team SupportSupport the Events, PR, and wider teams with administrative and logistical requirements.Coordinate couriers, deliveries, transportation, bookings, and other operational needs.Assist with arrangements for meetings, events, and company activities.Liaise with suppliers and vendors and follow up on requests, quotations, and deliveries.Provide on-ground support to different departments when required.General ResponsibilitiesMaintain confidentiality when handling employee and company information.Ensure administrative documents and records are properly organized and up to date.Follow up proactively on pending tasks and requests.Support the team with ad hoc administrative and operational requirements.Perform any additional duties required to support the smooth running of the office.KNOWLEDGE & EXPERIENCEBachelor’s degree in Business Administration, Management, HR, or a related field is preferred.Previous experience in an administrative, office coordination, or similar role is preferred.Strong organizational and time-management skills.Excellent communication and interpersonal skills.Good knowledge of Microsoft Office and general administrative tools.Strong attention to detail and ability to multitask.Proactive, reliable, and comfortable taking ownership of tasks.Ability to work effectively in a fast-paced and collaborative environment.Professional and presentable, with a positive and solution-oriented attitude.If interested, please send your resume to hr@maisonpyramide.com, and include the job title in the subject line.