Administrative Executive

About the RoleVibes Events is seeking a highly organised and proactive Administration Executive to support the operational and coordination needs of Capital 360 (ADNEC). The successful candidate will provide essential administrative support across event and exhibition activities, ensuring smooth day-to-day operations, effective communication between teams, and seamless delivery of assigned tasks throughout the contract period.Work Location: Capital 360 (ADNEC), Abu DhabiContract Duration: 3 Months (Subject to Extension)Working Days: Monday to SaturdayWhat You'll DoEvent & Exhibition Coordination SupportProvide administrative support across all stages of event and exhibition planning and deliveryCoordinate with internal teams, exhibitors, and external stakeholders to support event logistics and schedulingAssist in the preparation and distribution of event-related materials, briefing packs, and communicationsProvide onsite administrative support during live events as requiredOffice Administration & CorrespondenceHandle day-to-day administrative tasks including drafting correspondence, managing emails, and scheduling meetingsMaintain organised filing systems and ensure all documentation is accurately stored and easily retrievablePrepare reports, presentations, meeting minutes, and other documents as required by the teamRespond to internal and external queries in a timely and professional mannerTracking, Reporting & Process SupportTrack outstanding tasks and follow up with relevant parties to ensure timely completionMaintain trackers, databases and records to support team reporting and operational oversightSupport the wider team with ad hoc tasks and cross-functional requests as neededCompile and prepare regular sales reports, consolidating data from relevant teams and presenting information clearly for management reviewWhat We Are Looking ForBachelor’s degree in Business Administration, Event Management, or a related fieldMinimum 1–2 years of experience in an administrative, events coordination, or office support roleStrong proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook and PowerPointExcellent written and verbal communication skills in English; Arabic is an advantageHighly organised with strong attention to detail and the ability to manage multiple tasks simultaneouslyProactive, reliable and able to work independently in a fast-paced events environmentPrior experience in the events, exhibitions or MICE industry is an advantageAdditional InformationThis is a contract role with an initial duration of 3 months, with possibility of further extension.Candidates must be flexible regarding contract extension and willing to work Monday to Saturday.