Administrative Executive

Admin Executive (with Accounts Support)We are a Malaysia based group with businesses across a few industries. As the group has grown, our administration has spread across several companies, and we are looking for one capable person to take real ownership of it.This is a hands on role for someone who has been the main admin person in an SME, is comfortable dealing with banks and company secretaries directly, can key into accounting software, and does not need to be reminded to follow up. You will work closely with management and get visibility across all the companies in the group.What you will do:Banking and invoicingPrepare and issue invoices, quotations and payment vouchersDraft letters and applications to banks, for example account opening, signatory changes and facility documentsFollow up with the bank until matters are closedPrepare payment listings and keep banking records properly filedCompany secretary and statutoryLiaise with our company secretary on resolutions, annual returns and corporate documentsRequest and keep track of certified true copies and company profilesHandle EPF, SOCSO and LHDN submissionsMonitor and support renewals such as business licenses and insuranceAccounts and office adminProcess supplier invoices, staff claims and petty cashFollow up on outstanding payments and supplier statementsKeep proper records and filing for the accountant, auditor and tax agentMaintain staff records and general correspondenceHandle office supplies, vendors and day to day office mattersGeneral office administrationHandle correspondence, filing and coordination across the companiesSupport day to day office matters and management requestsBonus if you:Have worked directly with a company secretary beforeHave supported an external audit or tax filingHave handled admin across multiple entities at the same timeWhat we are looking for:-Diploma in Business Administration, Accounting or a related field-At least 5 years of admin experience, preferably in an SME or a group with more than one company-Experience dealing with banks and company secretaries directly, not just passing documents along-Familiar with EPF, SOCSO and LHDN portals-Good written English, Mandarin and Bahasa Malaysia, enough to draft a proper formal letter-Comfortable with Microsoft Office or Google Workspace-Organized and able to keep track of several companies without things falling through the cracks-Independent, reliable and discreet with confidential informationNote: We receive more than 1,000 CVs on a monthly basis, and we might potentially miss out on some good candidates. If you think that you fit into the role described, please resubmit your application with us. We celebrate persistence!