Administrative Executive

Position: Admin ExecutiveWork Location: Dubai Industry: Real Estate, Deptt - Customer CareWork Timings: 5 days (8+1 hours)Salary: AED 4,000 - 5,000 (Other benefits as per UAE Law)Job Description:The Admin Executive supports the day-to-day operations by maintaining organized office systems, managing tenancy documentation, and assisting various departments with administrative functions. This role ensures efficiency in handling tenancy contracts and related legal documents, monitors office supply levels, and supports internal reporting. The Admin Executive plays a key role in ensuring smooth business operations and regulatory compliance.Key Responsibilities:Supporting the operations by maintaining office procedures, including the filing systems - Hard and Soft Copies (Dropbox) and assisting staff/colleagues in administrative tasks, i.e., Accounts /Projects/Leasing Departments, etcPreparing & Managing tenancy contracts and producing Ejari certificates or any other related letters for all properties owned and/or managed by Alphabeta Properties by receiving all required details of the tenancy with documents such as Passport Copy, Emirates ID Copy, etc, from the Leasing Manager via email as per the set SOP and keeping informed the Group Legal & Compliance Manager, if there is any change in the tenancy contract.Keeping and tracking stock of office supplies and placing orders when necessary and ensuring the smooth functioning of Alphabeta’s office.Preparing reports by reviewing and analyzing tenancy reports, summarizing information, and identifying trends based on data collected from tenancy contracts and any other custom reports as assigned by Management.Compiling detailed records of tenancy contracts by preparing Excel sheets or using a CRM system or software as and when it is introduced by the management of Alphabeta Properties.Greeting guests and visitors with a positive, helpful attitude and always ensuring to maintain a high standard welcoming atmosphere in the office.Assisting guests and visitors in finding their way around the office and informing the concerned team member when the guests arrive.the concerned team member when the guests arrive.Helping and maintaining workplace security by issuing, checking, and collecting necessary visitor logs.Professionally answering phones and routing calls to the concerned department/colleague.Managing the entrance door to ensure authorized individuals are directed to the designated waiting area.Receiving and making calls as and when required courteously in line with the highest standards set by the management of Alphabeta Properties.Ensuring compliance with the Standard Operating Procedures (SOP) set by the companyRequirements:Diploma or Bachelor’s degree in Administration, business management, hospitality, or a related field.A minimum of 3 years of proven experience in a receptionist, front desk, or administrative role within the retail industry, with a background in hospitality and customer service.Proficient with Microsoft Office, Word, and Excel.Good knowledge of client-facing and administrative procedures.Brilliant oral and written communication skills.Highly analytical with strong attention to detail.Excellent in English & Arabic.Must be able to effectively multitask, manage time-sensitive documents, and have exceptional organizational skills in a fast-paced environment.