Administrative Office Coordinator

Administrative Office Coordinator

Location: Farmington Hills, MI, USIndustry: Healthcare / Community-Based ServicesJob DescriptionThe Administrative Office Coordinator provides administrative and clerical support to ensure efficient day-to-day office operations.

This role coordinates schedules, maintains records and correspondence, supports reporting and billing activities, and works closely with clinical and administrative teams.The position also serves as a point of contact for visitors and internal stakeholders while ensuring confidential information and administrative records are maintained accurately and securely.Key ResponsibilitiesCoordinate daily office administration and workflow activities.Manage calendars, schedules, appointments and meeting arrangements.Prepare, organise and maintain confidential records, files and documentation.Process correspondence, reports, forms and other administrative documents.Greet and assist visitors, clients, families and other stakeholders in a professional manner.Answer and direct telephone calls, emails and general enquiries.Provide administrative support to clinical, operational and management teams.Maintain accurate electronic and paper-based records.Assist with reporting, data entry and tracking of administrative information.Support billing, invoicing and related administrative processes.Coordinate documentation and information between departments and service teams.Ensure records and required documentation are complete, accurate and up to date.Handle confidential and sensitive information in accordance with applicable policies and procedures.Assist with office supplies, equipment and general office organisation.Identify administrative issues and help implement efficient processes and solutions.Perform additional administrative and clerical duties as required.RequirementsPrevious experience in an administrative, office coordination, clerical or healthcare support role.Strong organisational and time-management skills.Excellent written and verbal communication skills.Strong attention to detail and accuracy.Proficiency with Microsoft Office and common office software.Comfortable working with electronic records, databases and administrative systems.Ability to manage multiple priorities and deadlines in a busy office environment.Strong customer service and interpersonal skills.Ability to handle confidential information professionally.Ability to work effectively with clinical, administrative and operational teams.Previous healthcare, human services, home care or community-based services experience preferred.Keywords: Administrative Office Coordinator, Office Coordinator, Administrative Assistant, Administrative Coordinator, Healthcare Administration, Healthcare Administrative Assistant, Clerical, Office Administration, Scheduling, Calendar Management, Records Management, Data Entry, Reporting, Billing, Invoicing, Confidential Records, Healthcare Administration, Community-Based Services, Human Services, Microsoft Office, Administrative Support, Customer Service, Office Operations.