Administrative Officer

Administrative OfficerJob SummaryThe Administrative Officer will provide comprehensive administrative and coordination support to multiple managers, ensuring smooth day-to-day operations, effective communication, and timely follow-up across departments. The role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesManage multiple managers’ calendars, meetings, appointments, and schedules.Coordinate internal and external meetings, including preparing agendas, booking meeting rooms, and managing follow-ups.Prioritize meeting and appointment requests and resolve scheduling conflicts across different managers.Manage email correspondence and screen communications when required.Prepare professional presentations, reports, spreadsheets, and other business documents.Track action items and follow up with relevant departments to ensure deadlines are met.Coordinate business travel arrangements, including flights, accommodation, visas, transportation, and expense reports.Act as a central point of contact between managers, internal teams, departments, vendors, and external stakeholders.Organize and maintain digital files, records, reports, and confidential documents.Support project coordination by following up with departments, vendors, and other stakeholders on assigned tasks.Prepare meeting minutes, document key decisions and action points, and monitor progress on assigned tasks.Handle sensitive and confidential business information with a high level of professionalism and discretion.Provide general administrative support to ensure efficient daily operations.RequirementsBachelor’s degree or Diploma in Business Administration, Management, or a related field.Previous experience in an administrative, executive support, or coordination role is preferred.Strong organizational and time-management skills.Ability to support multiple managers and handle competing priorities effectively.Excellent written and verbal communication skills.Strong knowledge of Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.Strong attention to detail and follow-up skills.Ability to work independently and coordinate effectively across multiple departments.Professional attitude with a high level of confidentiality and discretion.Ability to work effectively in a fast-paced and dynamic environment.Key CompetenciesOrganization & Planning | Communication | Time Management | Attention to Detail | Multitasking | Coordination | Problem Solving | Confidentiality | Stakeholder Management | Follow-Up