Administrative Officer

Site Administration OfficerWe are seeking an experienced and highly organized Site Administration Officer to support our EPC Oil & Gas projects across the UAE. The successful candidate will play a critical role in managing site administration activities, ensuring compliance with regulatory requirements, maintaining administrative controls, coordinating assets and facilities, and supporting overall project operations.This role requires a proactive professional with strong administration, facilities management, compliance, and stakeholder management experience within the construction, EPC, or oil & gas sectors.WHO WE ARETarget Engineering brings 50+ years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.WHY JOIN USAt Target Engineering, you’ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.YOUR ROLEAs Site Administration Officer, you willEPC Project Administration & CoordinationOversee and manage all administrative workflows supporting EPC project execution.Support Project Directors, Project Managers, Engineering Teams, and Site Management with documentation, scheduling, coordination, and administrative requirements.Maintain and control project records, progress reports, correspondence, transmittals, and official project documentation.Coordinate with internal departments, subcontractors, suppliers, consultants, and clients to ensure the timely flow of information and documentation.Handle project logistics, including travel arrangements, accommodation, transportation, site access permits, mobilization schedules, and vendor coordination.Supervise project administrative staff and ensure compliance with company policies, project procedures, and client requirements.Prepare management dashboards, presentations, KPI reports, and consolidated project status reports.Support onboarding activities for project personnel and maintain accurate manpower and mobilization registers.Ensure HSE, quality, technical, and compliance-related documents are properly maintained, controlled, and readily accessible.Office Space Management & OptimizationMonitor, allocate, and optimize corporate and project office space utilization based on operational requirements and workforce growth.Maintain updated office layouts, workstation assignments, and departmental allocation plans.Coordinate office relocations and infrastructure adjustments to support organizational changes.Theft & Incident Reporting ManagementAct as the focal point for internal theft and employee death reporting within corporate offices and project sites.Coordinate investigations with HR, Project Management, Security Teams, Internal Audit, and relevant government authorities.Maintain detailed theft incident registers and ensure complete, confidential documentation.Conduct trend analyses and recommend corrective and preventive measures.Escalate serious incidents to management and support audit requirements.MOHRE Compliance Register ManagementMaintain and update a comprehensive register of MOHRE laws, regulations, circulars, and decrees.Monitor regulatory updates and assess their impact on company policies and procedures.Identify compliance gaps and prepare variance reports for management review.Support policy alignment with UAE labor and employment regulations.Tenancy & Real Estate CoordinationManage lease agreements, renewals, terminations, and negotiations for corporate offices and staff accommodations.Track lease milestones, rental escalations, renewal dates, and contractual obligations.Coordinate with landlords, property management companies, legal departments, and finance teams.Asset ManagementMaintain an accurate asset register for office furniture, IT hardware, equipment, and infrastructure assets.Coordinate asset tagging, inspections, audits, transfers, repairs, and disposals.Ensure compliance with company asset management policies and procedures.Company Registration, Licensing & Legal ComplianceMaintain trackers for company licenses, registrations, permits, and statutory requirements.Monitor expiry dates and coordinate timely renewals with Legal, Finance, and PRO teams.Maintain organized records of licenses and regulatory certificates for audit and inspection readiness.CCTV & Security System GovernanceOversee the operation and maintenance of CCTV systems across offices, project sites, warehouses, and accommodations.Coordinate with Security, IT, and external vendors regarding maintenance, upgrades, and troubleshooting.Maintain footage records, access logs, uptime reports, and security documentation.Support investigations through timely retrieval and management of security footage.Documentation, Reporting & Administrative SupportMaintain organized filing systems for contracts, reports, compliance records, trackers, and administrative documents.Prepare monthly reports and dashboards for HR & Administration leadership and project management teams.Support internal and external audits by providing accurate records and documented evidence.Ensure proper document control and record retention in accordance with company procedures.General ResponsibilitiesUndertake any additional duties as assigned by the Line Manager, Administration Manager, Department Head, or Project Management Team.Support continuous improvement initiatives and contribute to administrative excellence across projects and corporate operations.WHAT WE’RE LOOKING FORExperienceMinimum 6-8 years of experience in Administration, Facilities Management, Corporate Services, or Project Administration.Minimum 3 years in a similar role within the UAE, preferably in EPC, Oil & Gas, Energy, Industrial Construction, or Infrastructure projects.Proven experience in vendor negotiations, procurement, fleet management, tenancy administration, and project support functions.Education and CertificationsBachelor's Degree in Business Administration, Management, Public Administration, or a related field.SKILLS AND COMPETENCIESStrong leadership and people management skills.Excellent negotiation and vendor management capabilities.Solid knowledge of UAE labor, facility, vehicle, tenancy, and safety regulations.Strong understanding of EPC project administration processes and document control practices.Advanced proficiency in Microsoft Office Suite and ERP systems.Experience preparing management reports, dashboards, and project presentations.Strong budgeting and cost-control expertise.High level of confidentiality, integrity, and professionalism.Excellent written and verbal communication skills.Ability to work under pressure and manage multiple priorities simultaneously.Strong stakeholder management and relationship-building skills.Excellent organizational and problem-solving abilities.WHAT WE OFFER The chance to contribute to some of UAE’s Oil and Gas EPC Mega projects.A collaborative, supportive environment that values innovation and excellence.Opportunities for professional growth and career progression.Competitive salary and benefits package.Ready to be part of our team?If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.Apply today and be part of something excellent!