Administrative Operations Executive / Operations Administrator / Office Operations Executive

Administrative Operations Executive / Operations Administrator / Office Operations ExecutiveRole DescriptionWe are seeking an organized, analytical, and process-driven Administrative Operations Executive / Operations Administrator / Office Operations Executive to optimize internal office administrative workflows, coordinate facility and vendor management, and support core business operations. In this entry-to-mid level role, you will work closely with Office Managers, Operations Directors, Department Heads, and External Service Providers to ensure seamless day-to-day administrative and operational functions. You will be responsible for overseeing office supply chains, managing facility maintenance schedules, maintaining administrative documentation, and tracking operational budgets and expenses. Responsibilities include mapping administrative processes for efficiency gains, enforcing company operational policies, coordinating equipment procurement and asset management, supervising administrative support staff or reception services, and assisting with operational compliance and safety audits. Success in this position requires a strong operational mindset, excellent project coordination, high proficiency with administrative software and spreadsheets, and a proactive approach to business problem-solving.QualificationsEducation: Bachelor's degree or Diploma in Business Administration, Operations Management, Business Studies, or a related field.Administrative Operations Management: Proven understanding of office administration, facility coordination, workflow optimization, and operational support systems.Vendor & Facility Coordination: Practical experience managing facility service contracts (janitorial, IT infrastructure, maintenance), negotiating vendor rates, and tracking SLA fulfillment.Asset & Supply Inventory Management: Experience tracking corporate fixed assets, monitoring office consumable inventories, and executing procurement requisitions.Policy & Process Implementation: Ability to draft, implement, and audit Standard Operating Procedures (SOPs), administrative policies, and health/safety protocols.Budgeting & Expense Administration: Capability to monitor departmental administrative budgets, verify operational invoices, track petty cash, and run variance reports.Project & Workflow Tools: Proficiency with modern productivity platforms, workspace tools, and project management software (e.g., Asana, Notion, Trello, Google Workspace, or MS Office 365).Spreadsheet Analytics: Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (XLOOKUP, Pivot Tables, SUMIFS) for compiling operational performance metrics and tracking expenditure.Stakeholder Communication: Excellent verbal and written communication skills to liaise effectively across departments, leadership, and third-party vendors.Professional Attributes: High analytical rigour, strong problem-solving capabilities, structured organizational skills, and adaptability in fast-paced operational environments.