Administrative Specialist【駐外商辦公室】

About this role：As an Administrative Specialist at HERMS, you will play an essential role in ensuring the smooth and efficient day-to-day operations of the office. We are looking for a detail-oriented, responsible, and strong communicator who can provide well-organized and effective administrative support, enabling different teams to stay focused on their core responsibilities. This position is ideal for a professional who excels at time management, enjoys supporting others, and is comfortable handling multiple administrative tasks simultaneously.Key Responsibilities：Manage daily front desk operations, including welcoming and assisting visitors, handling incoming calls and inquiries, coordinating visitor access, and providing general reception and administrative support to employees and guests.Manage and maintain daily office administrative operations, including the procurement and inventory management of stationery, equipment, office supplies, and assets.Handle document filing, data compilation, and other administrative and clerical tasks.Assist with courier and mail handling, including incoming and outgoing deliveries.Coordinate meeting room and office space usage, and ensure common areas are clean, organized, and functioning properly.Assist in planning and executing internal events, such as project activities and seasonal or festive office decorations.Perform other duties and responsibilities as assigned by the supervisor.Employee Benefits：Year-end bonus 年終獎金Holiday bonuses/gifts (three major festivals) 三節獎金/禮品Special occasion bonuses and gifts 特殊節日獎金禮品Comprehensive employee training programs 完整員工教育訓練Occasional team gatherings and meals 不定時員工聚餐Qualifications：Fresh graduates are welcome to apply. Candidates with at least 1 year of experience in administration or office support are preferred.Bachelor's degree or higher.Proficiency in English (listening, speaking, reading, and writing) is required.Proficiency in MS Office is required.Other Requirements:Detail-oriented, responsible, and patient, with a proactive attitude toward supporting others and a strong team spirit.Enjoy working with details and possess strong time management and multitasking skills.Proactive and self-motivated, with the ability to quickly understand work processes and effectively solve problems.