Administrative Specialist - Prime Project

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly.Who We’re Looking ForWe are seeking an Administrative Specialist – Prime Project that will serve as the primary administrative and operations support resource for the Prime team. This role is responsible for managing the physical and digital office environments, coordinating project reviews and meetings, supporting communications, facilitating travel and events, and ensuring the team has the resources and administrative support necessary to operate effectively.The ideal candidate is highly organized, proactive, and customer-service oriented, with the ability to manage multiple priorities while supporting a fast-paced aerospace program. This position plays a critical role in maintaining efficient office operations, fostering team engagement, and ensuring successful execution of project reviews, stakeholder meetings, and team activities.Where You’ll Make an ImpactOffice Operations & Facilities SupportManage the physical office environment for the Prime teamCoordinate office space assignments, moves, and workspace organizationPartner with Information Technology (IT) personnel to support workstation setup, equipment requests, onboarding activities, and office technology needsProcure, maintain, and distribute office supplies, meeting materials, and administrative resourcesManage office displays, bulletin boards, signage, and other visual communications throughout the workspaceMonitor office supply inventory levels and coordinate replenishment as neededSupport facilities-related activities and office improvement initiativesDigital Office & Communications ManagementManage and maintain the Prime Confluence site and associated collaboration spacesPublish project updates, team news, announcements, schedules, and organizational communicationsMaintain project contact lists, distribution groups, organizational charts, and communication directoriesEnsure project information is current, organized, and accessible to team members and stakeholdersSupport office communications and information sharing across the project teamMeeting, Review & Project CoordinationManage meeting scheduling and calendar coordination for project leadership and stakeholdersReserve conference rooms and coordinate meeting logisticsCoordinate project reviews, milestone reviews, executive briefings, customer visits, and stakeholder meetingsManage review logistics, including room reservations, catering, attendee coordination, audiovisual support, and meeting setupSolicit, collect, organize, and collate Project Management Review (PMR) materials from project stakeholdersPrepare meeting agendas, attendance rosters, presentation materials, and supporting documentationTrack action items and administrative follow-up activities resulting from reviews and meetingsEnsure successful execution of project reviews and critical program eventsTeam Support & EngagementFacilitate travel arrangements and travel coordination for project personnelPlan and coordinate office social events, team-building activities, and project celebrationsCoordinate employee recognition initiatives, milestone celebrations, and team appreciation activitiesSupport onboarding activities for new team membersServe as a liaison among project teams, leadership, facilities personnel, and external stakeholdersEnsure project teams have the administrative resources and materials necessary to support day-to-day operations, meetings, reviews, and special eventsIdentify and proactively resolve administrative, scheduling, and logistical issuesWhat It TakesHigh school diploma or equivalent required; associate degree preferredTwo or more years of experience in administrative support, office management, project coordination, operations support, or a related fieldStrong organizational, planning, and multitasking skillsExcellent written, verbal, and interpersonal communication skillsExperience coordinating meetings, events, calendars, and travel arrangementsProficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and TeamsExperience maintaining shared information repositories, collaboration tools, or intranet platformsStrong attention to detail and ability to manage multiple competing prioritiesAbility to work independently and exercise sound judgmentAbility to handle sensitive information with professionalism and discretionNice-to-Have ExperienceExperience supporting engineering, aerospace, defense, technology, or government programsExperience administering Confluence or similar collaboration and knowledge-management platformsExperience coordinating executive meetings, project reviews, or customer engagementsExperience supporting office operations, facilities activities, or employee engagement programsWhat You’ll GetOwnership – Become the operational backbone of the Prime team by coordinating critical project reviews, supporting leadership, and ensuring the team has the resources needed to execute successfully.Innovation – Help build scalable administrative processes, collaboration tools, and team operations that enable faster execution across next-generation spacecraft programs.Impact – Play a vital role in supporting engineers, program leaders, and cross-functional teams by keeping projects organized, communication flowing, and mission-critical activities on track.Growth – Expand your experience in program operations, executive support, project coordination, and organizational development while contributing to one of the industry's fastest-growing space companies.Compensation – Competitive salary, equity participation, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and professional development opportunities.

Location: Rockville, MD or Hawthorne, CABase Salary: 50,000 - $100,000The salary range for this role is an estimate based on a wide range of compensation factors.

Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.Additional RequirementsTo comply with U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), applicants must be a U.S. citizen, lawful permanent resident (green card holder), protected individual under 8 U.S.C.1324b(a)(3), or otherwise eligible to obtain any required export authorizations from the U.S. Government.Apply now. Join us in building the next generation of spacecraft.