Administrative Support Coordinator

We are urgently recruiting on behalf of a leading UAE Federal Government Ministry for an experienced and highly organized Administrative Support Coordinator to provide executive-level administrative and coordination support.This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.Key ResponsibilitiesProvide comprehensive administrative and coordination support to the OfficeManage executive calendars, appointments, meetings, and official schedulesCoordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action itemsPrepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and EnglishLiaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasksTrack incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-upCoordinate travel arrangements, accommodation, and logistics for official missions and eventsMaintain confidential records, files, and documentation in compliance with government policies and information security requirementsMonitor the implementation of executive decisions and follow up with relevant departmentsSupport the planning and coordination of executive meetings, workshops, official visits, and eventsPrepare periodic reports and dashboards on assigned initiatives and operational mattersCoordinate administrative and procurement requirements for the Executive Office, where applicablePerform other duties assigned to support the effective operation of the OfficeRequirements3-5 years of experience in executive administration, executive office coordination, or executive assistant rolesProven experience managing executive calendars, appointments, and competing priorities in a senior leadership environmentExperience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action itemsStrong experience drafting official correspondence, briefing notes, reports, and presentationsExperience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platformsExperience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive OfficeProfessional proficiency in Arabic for preparing official correspondence