Administrator Assistance

POSITION SUMMARY:As Administration Assistant at La Dama, you will support the restaurant’s day-to-day administrative, accounting-control and operational organization. You will work closely with the Manager to ensure that daily financial controls, purchasing and supplier records, accounting documentation, HR files, maintenance follow-up and internal administrative systems are accurate, complete and properly organized. The role requires a highly organized, proactive and detail-oriented person who is comfortable managing multiple administrative workflows and supporting special operational projects. TASKS & ESSENTIAL RESPONSIBILITIES:Review and control daily closing reports and ensure required documentation is complete and accurate.Review and control the daily cash reconciliation and report any discrepancies.Record and maintain accurate expense and purchasing information.Prepare and organize the monthly accounting file and supporting documentation for external/internal accounting review.Maintain and update operational, financial and administrative databases.Prepare and maintain payment reports and follow up on payment status when required.Support supplier administration, including documentation, purchase follow-up, queries and coordination.Maintain complete and up-to-date HR files, including occupational risk prevention and required employee documentation.Manage staff uniforms, lockers and administrative control of materials and equipment provided to employees.Prepare drafts of invoices, proformas and sales-related contracts for review and approval.Follow up and maintain control records for preventive and corrective maintenance.Ensure the restaurant’s cloud filing system is properly structured, organized and kept up to date.Prepare draft menus for review and coordinate final printing once approved.Support the creation, formatting and maintenance of operational manuals, procedures and protocols.Support the Manager in the follow-up, control and administration of special projects. QUALIFICATIONS / SKILLS:Excellent organizational skills and strong attention to detail.Advanced and professional command of Microsoft Office, particularly Excel, Word and Outlook.Previous experience in purchasing administration and supplier management.Experience preparing or maintaining manuals, procedures and operational protocols.Good understanding of database management and structured digital filing systems.Ability to manage several tasks simultaneously, prioritize effectively and meet deadlines.Strong numerical accuracy and confidence working with financial and administrative information.Professional communication skills and ability to work with different departments and levels of management.Positive, proactive and solution-oriented attitude.Commitment to confidentiality, accuracy and high professional standards.