Administrator

JOB PURPOSETo provide comprehensive administrative and coordination support to the Real Estate Development team, ensuring accurate documentation, efficient communication, and smooth workflow across all development activities from feasibility through project closeout.KEY ACCOUNTABILITIES1. Maintain and organize all project-related documents, including contracts, permits, and reports, ensuring accuracy and accessibility.2. Track project timelines and monitor key milestones to ensure timely completion of deliverables.3. Assist in monitoring project budgets, recording expenses, and maintaining accurate financial records.4. Liaise with contractors, suppliers, and external stakeholders to ensure timely delivery of materials and services.5. Prepare and distribute regular project status updates to keep all stakeholders informed.6. Organize project meetings, prepare agendas, and document minutes for follow-up actions.7. Ensure all project activities comply with health, safety, and environmental regulations.8. Support procurement activities by managing purchase orders, processing invoices, and securing approvals.9. Help identify potential project risks and assist in implementing mitigation strategies.10. Track and document changes to project scope, ensuring modifications are clearly communicated and controlled.11. Facilitate effective communication between internal teams and external parties to maintain alignment.12. Support project handover and closeout by ensuring all deliverables and final documentation are completed and submitted.QUALIFICATIONS, EXPERIENCE, SKILLS & COMPETENCIESEducational Qualification--Diploma in relevant fieldYears of Experience ---- Minimum 2-3 years of relevant work experienceNature of Experience---Project Coordination: Experience in managing project documentation, scheduling, and communication for smooth project execution. Industry Knowledge: Familiarity with construction/fit-out processes, regulations, and project management tools.Technical Competencies -Documentation Management: Skilled in handling contracts, RFIs, and change orders.WORKING CONDITIONSIndoor / Outdoor--------100% of work indoors (Project base)