Administrator

Hiring: Real Estate Admin Executive – DubaiExperience: Minimum 5 years in Dubai real estate administration

Location: Dubai, UAEDepartment: Sales Operations & AdministrationKey Responsibilities1.

Property Listings & Portal ManagementManage property listings on Property Finder, Bayut, and Dubizzle.Upload, update, and remove listings with accurate property details, images, and prices.Coordinate with agents to collect property information and required documentation.Ensure listing compliance with RERA regulations and company policies.Manage Trakheesi permits and listing approvals.2. Lead Management – Core ResponsibilityCall and qualify all incoming leads from property portals.Identify buyer requirements, including budget, location, property type, and purchase timeline.Categorize leads as hot, warm, or cold in the CRM.Assign leads to the relevant agents promptly.Monitor agent response times and follow up on lead progress.Ensure every lead is recorded, tracked, and followed up without being missed.Prepare daily and weekly lead performance reports and monitor conversion rates.3. Real Estate DocumentationPrepare and coordinate Form A, Form B, Form F, and related transaction documents.Maintain accurate records of listings, agreements, and transactions.Assist with onboarding new brokers, including documentation, system access, and portal setup.4. Agent & Marketing CoordinationCoordinate with agents to obtain updated listings and property information.Work with the marketing team on listing promotions and campaigns.Maintain and update the property database and CRM system.Support agents in lead follow-ups and sales operations.RequirementsBachelor's degree or relevant professional qualification.Minimum 5 years of real estate administration experience, preferably in Dubai.Hands-on experience with Property Finder, Bayut, and Dubizzle.Strong knowledge of RERA forms, Trakheesi permits, and Dubai real estate processes.Experience with CRM systems and Microsoft Office.Excellent communication, organizational, and multitasking skills.Ability to manage high volumes of listings and incoming leads efficiently.Key Performance Expectations (KPIs)100% of incoming leads recorded and assigned promptly.Timely lead qualification and follow-up monitoring.Accurate and compliant property listings.Daily and weekly lead management reports submitted on time.Regular monitoring of agent response times and lead conversion.Zero avoidable listing errors or missed leads.Who We Are Looking ForWe need a proactive, detail-oriented, and accountable professional who can manage both real estate administration and lead operations efficiently. The ideal candidate will take ownership of portal listings, lead distribution, agent follow-ups, and reporting to support the company's sales performance.Interested candidates: Please send your CV highlighting your Dubai real estate administration experience and portal management expertise.THRONE PROPERTIES | Dubai, UAE