Administrator

Administrator role based in Cascais, Portugal.Based in our Cascais office, this varied Receptionist / Administrator role combines front-of-house responsibilities with day-to-day administrative support.You’ll be a welcoming and professional first point of contact for clients, colleagues and visitors, both in person and over the phone. You’ll also provide essential administrative support to our advisers and wider teams, helping to ensure client meetings are well prepared and client requests are handled efficiently.The role involves working with colleagues across Blevins Franks to support a high standard of client service, efficient business processes and regulatory requirements.Duties and responsibilitiesManage front-office reception, welcoming visitors and answering incoming calls.Greet clients and visitors and notify the appropriate member of staff of their arrival.Ensure the reception area and meeting rooms are kept clean, tidy and welcoming.Manage meeting room bookings and preparation.Handle office orders and deliveries as instructed by the Office Manager.Carry out printing, scanning and photocopying as required.Prepare documents for client meetings, including meeting packs, reports, applications, engagement letters and authority letters.Enter and process data using IRESS Xplan.Liaise with clients on non-advice-related matters.Work with internal departments to ensure business and client tasks are processed promptly.Liaise with external companies where required for data management and processing.Follow regulatory and data protection requirements.Maintain continued professional development.Previous experiencePrevious experience in a reception or administrative role would be beneficial.Skills and attributesWe’re looking for someone who can provide a friendly, professional service while managing a varied workload. You should have:Strong communication and interpersonal skills.A professional, sensible and approachable manner.A helpful and collaborative approach when working with colleagues, clients and visitors.Excellent attention to detail and a commitment to accuracy.Confidence using Microsoft Office and internal IT systems.A flexible approach and the ability to adapt to changing priorities.The ability to work under pressure and meet key deadlines.