Administrator - Emiratisation
ALEC Holdings · Dubai, United Arab Emirates
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As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.Why Join Us?As an Administrator at ALEC, you'll play an important role in supporting the smooth and efficient operation of our construction projects. From managing essential site documentation and coordinating administrative activities to supporting project teams and maintaining accurate records, your contribution will help ensure our projects operate efficiently and effectively.At ALEC, we're about more than just building iconic structures – we're about building exceptional careers. As a trusted partner to some of the region's most ambitious projects, we value innovation, operational excellence, and our people. Join us and be part of a team where your organisational skills, attention to detail, and commitment to excellence contribute directly to our project success.About Your TeamOur site administration teams play an essential role in supporting the day-to-day operations of our construction projects. Working closely with Project Managers, site leadership, project teams, and external stakeholders, we ensure that administrative processes, project documentation, and operational support services are managed efficiently and in line with company standards.Your RoleAs an Administrator based in Dubai Industrial City, you will:Oversee and coordinate daily site administration activities to ensure efficient support of project operations.Manage administrative processes and ensure compliance with company policies, project requirements, and established procedures.Maintain accurate site correspondence, registers, filing systems, and project documentation, ensuring information is organised and readily accessible.Prepare and submit site reports, dashboards, meeting minutes, and administrative summaries to support project management and decision-making.Coordinate with project teams, subcontractors, suppliers, and external stakeholders on administrative and operational matters.Support workforce administration, including personnel records, timesheets, accommodation, and transport coordination.Manage site office facilities, equipment, consumables, and service providers to ensure smooth day-to-day operations.Coordinate site logistics, including office arrangements, meetings, visitor management, and general administrative support services.Maintain and update project trackers, databases, and administrative registers, ensuring data accuracy and information integrity.Support audits, inspections, and compliance reviews by maintaining accurate records and providing the required documentation.Monitor administrative activities and prepare periodic management reports to support operational planning and performance.Act as the primary point of contact for site administration matters, providing administrative support to the Project Manager and site leadership team.Maintain confidentiality and ensure the secure handling of company, project, and personnel information.Identify opportunities to improve administrative processes, streamline workflows, and enhance operational efficiency.Promote continuous improvement by adopting smarter working methods and supporting best practices across site administration activities.Ensure administrative activities are conducted in accordance with ALEC's policies, procedures, Code of Conduct, and applicable authority requirements.Undertake any other reasonable duties and responsibilities as required by management to support project and business objectives.What We're Looking ForSkills and CompetenciesStrong organisational, administrative, and coordination skills, with the ability to manage multiple priorities effectively.Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.Strong attention to detail, with the ability to maintain accurate records and ensure data quality.Ability to prepare, review, and maintain reports, trackers, and administrative documentation.Excellent written and verbal communication skills.Strong stakeholder coordination skills, with the ability to work effectively with internal teams and external parties.Good problem-solving skills and the ability to resolve day-to-day administrative challenges.Ability to handle confidential information professionally and maintain information integrity.Desirable SkillsExperience managing complex records, datasets, and administrative information.Experience supporting operational reporting and management information requirements.Ability to coordinate administrative activities across multiple stakeholders.Familiarity with audit, compliance, and documentation review processes.Qualifications & ExperienceHigh School Certificate or equivalent demonstrated experience.Minimum 5 years of relevant administrative experience, preferably in construction, project administration, or a similar operational environment.What We OfferThe chance to contribute to some of the UAE's most iconic projects.A collaborative, supportive environment that values innovation and excellence.Opportunities for professional growth and career progression.Ready to Make an Impact?If you're an organised and detail-oriented professional who thrives in a fast-paced project environment and takes pride in delivering exceptional administrative support, we'd love to hear from you.Join ALEC Holdings and play an important role in supporting the teams behind some of the region's most ambitious construction projects.Apply today and be part of something excellent!Please note we encourage you to apply as soon as possible, as this advert may close once we've found the right candidate. Although we can't respond to every application, we want to thank you for taking the time to apply and for considering a future with us.