Administrator - Snr (LOTO Permit Officer)

Administrator – Snr (LOTO Permit Officer) – Abu Dhabi, UAE (On-site)Are you an experienced project administrator with strong permit coordination and document control skills who thrives in fast-paced commissioning and construction environments?Who We AreALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a publicly listed company, ALEC continues to raise the bar for quality, innovation, and construction excellence, delivering iconic developments that shape skylines across the Middle East.In the UAE, ALEC has delivered many of the nation’s most recognizable developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance, supported by an inclusive and skilled team with a passion for engineering excellence.Why Join Us?As an Administrator – Snr (Permit Officer), you will play a key role in supporting permit administration, LOTO documentation, and energisation activities across major commissioning projects.This is more than a traditional administrative role. You will help ensure that permit processes are accurately managed, documentation is compliant, and project teams have the information they need to maintain safe and efficient site operations.You will support:Permit-to-Work administrationLOTO and energisation documentationPermit tracking and reportingCompliance monitoringStakeholder coordinationAudit readinessYour RoleAs an Administrator – Snr (Permit Officer), you will:Review permit applications and supporting documentation for completeness and compliance.Maintain permit tracking systems, registers, dashboards, and reporting tools.Monitor permit validity and follow up on renewals, expiries, and approvals.Maintain accurate LOTO, energisation, and permit documentation.Support commissioning and project teams with permit coordination activities.Prepare daily, weekly, and monthly permit status reports.Coordinate with project teams, HSE, commissioning engineers, contractors, consultants, and clients.Maintain document management systems and ensure records are audit-ready.Escalate discrepancies, missing documentation, or procedural deviations where required.Support continuous improvement of permit administration processes.What We're Looking ForExperience5–8 years of experience in project administration, site administration, permit coordination, or document control.Experience within construction, MEP, commissioning, infrastructure, industrial, or oil & gas projects.Experience supporting large-scale projects, mission-critical facilities, or data centres is highly desirable.GCC/UAE project experience is preferred.Experience supporting Permit-to-Work, LOTO, energisation, or HSE administration is advantageous.Technical SkillsStrong administrative and document management experience within project environments.Advanced Microsoft Excel and Microsoft Office skills.Experience maintaining trackers, registers, dashboards, and reporting systems.Experience with permit management and document control systems.Excellent attention to detail and ability to review documentation for completeness and compliance.Communication & CoordinationStrong organisational and multitasking skills.Ability to coordinate with multiple stakeholders across project teams.Strong written and verbal communication skills.Ability to work effectively under pressure while maintaining accuracy.QualificationsDiploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Information Management, or a related discipline.Knowledge of Permit-to-Work, LOTO, energisation, commissioning, or construction site processes is preferred.What We OfferOpportunity to work on some of the UAE's most prestigious mission-critical and commissioning projects.Exposure to commissioning, permit management, and project controls.Structured career development within ALEMCO's commissioning environment.A collaborative culture focused on operational excellence, safety, and continuous improvement.Ready to Take the Next Step?If you are highly organised, detail-oriented, and passionate about supporting safe and efficient project delivery through strong permit administration and coordination, we'd love to hear from you.Apply today and be part of something excellent!Please note we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate. Although we can’t respond to every application, we want to thank you for taking the time to apply and for considering a future with us.