AR Billing Specialist

Our client is an Arizona-based community association management company serving large-scale, master-planned communities across several US states. Each community it manages is its own association, with its own books and its own bank account, and its own billing schedule. Homebuilders own lots in many of those communities and are billed per lot; homeowners receive statements; payments arrive as checks and ACH every day.As the AR Billing Specialist, you own billing for an assigned portfolio of communities, from generating builder invoices and homeowner statements through posting payments, preparing deposits, and keeping every account accurate. You report to the AR department leader and work alongside builder contacts, community and site teams, and homeowners.This seat takes a different level of trust. You will hold builder credits, identify refunds, and decide where every payment belongs, across many separate associations, on recurring deadlines. The people who succeed here are the ones whose numbers can be checked by anyone, at any time, and still hold up.Key ResponsibilitiesBilling and InvoicingGenerate and distribute builder invoices on each community's established billing frequency, using the per-lot rates and lot counts on file.Generate and process homeowner (resident) statements on monthly, quarterly, semi-annual, annual, or other established frequencies.Generate miscellaneous invoices for communities in your portfolio as needed.Process annual coupon booklets for the communities that use them.Payment Posting and DepositsPost builder payments against previously distributed invoices, following the remittance.Prepare the coding, deposit documentation, and supporting backup for every builder payment.Keep payment and deposit documentation organized and complete filing on a regular schedule.Account Accuracy and ReconciliationReview billing activity for errors or discrepancies and process the adjustments needed to keep every account accurate.Review builder account balances for outstanding amounts, unapplied credits, and overpayments; transfer credits when appropriate or identify accounts that need refunds.Keep the AR Information Sheet for each community current: billing amounts, frequencies, and other key details.Records and TrackersMaintain Excel and PDF copies of builder invoices and their supporting documentation in the designated folders for recordkeeping and audit.Maintain statement packets and supporting documentation in the designated Accounts Receivable folders.Maintain and update builder billing trackers, including invoice distribution dates and other billing information.Inquiries and CollaborationReview incoming emails, voicemails, and other correspondence and respond promptly, generally within 48 hours.Respond to billing inquiries from builder contacts and provide account information or supporting documentation.Partner with community and site teams to research and resolve billing questions, discrepancies, and account errors.Help homeowners with billing questions about their accounts in clear, plain English.Projects and ImprovementComplete association-specific billing projects and special requests as assigned.Support department initiatives, process improvements, and audits as directed by the department leader.Perform other related duties as assigned.RequirementsTwo or more years of hands-on experience in accounts receivable, billing, or a closely related accounting role.You have posted payments against open invoices yourself and produced invoices or statements on recurring schedules.A working understanding of debits and credits and accrual basics: what an invoice does to the books, what a payment does, and how credits, credit memos, and refunds work.Strong Excel skills: XLOOKUP or VLOOKUP, SUMIFS, and pivot tables, plus everyday Microsoft Office (Outlook, Word).Clear, professional written English for emails to business contacts and to homeowners.Able to work Arizona business hours every working day: US Mountain Time, which does not change for daylight saving, so roughly 11:00 PM to 8:00 AM Philippine time, Monday to Friday, all year.Handles financial and account information with professionalism and confidentiality.A dedicated computer, a stable internet connection, and a quiet place to work.Preferred QualificationsExperience with homeowner association (HOA), community association, property management, or homebuilder billing.Hands-on use of a community association or property management accounting system (for example, Vantaca, CINC, AppFolio, Caliber, or Yardi), or QuickBooks.Experience working across multiple entities that each keep their own books and bank accounts.Prior remote work for a US-based company on a US schedule.Experience preparing deposit backup or supporting an audit.Tools & SoftwareMicrosoft Excel (primary): lookups, SUMIFS, pivot tables, PDF exportMicrosoft Outlook, Word, and the wider Microsoft Office suiteOur client's billing and accounting system (training provided)PDF tools for invoice and statement copiesMicrosoft Teams and OneDriveHubstaff time trackingWhat Makes You a Great FitYou keep a schedule you trust, so no community's billing run is ever "forgotten until someone asks."You read the remittance before you post a payment, and you notice when the numbers do not match.You leave money where it belongs: an overpayment stays on the payer's account until someone decides what happens to it.You correct mistakes in a way that leaves a trail, and you tell people about your own errors before they find them.You can explain a balance to a homeowner in two plain sentences and to a builder's accountant in one table.You go and get the evidence from the people who hold it, and you follow up when they go quiet.What We OfferUp to $6/hour100% remote workFull-time roleWe hire for the long haul, so a steady track record of staying and growing always moves you up our list.To apply:Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/FrCXY3ebCvsD