Assistant Buyer

Company Description SaveWay Supplies, Inc. provides complete solutions for produce packaging and shipping supply needs, delivering high-quality, dependable products directly to customers. The company emphasizes fast, same-day shipping on orders placed by early afternoon, positioning itself as a reliable local supplier. Customer service is central to its operations, with a commitment to ensuring buyers are fully satisfied through exchanges or full refunds when needed. SaveWay Supplies also focuses on affordability by continuously sourcing competitive prices, and supports environmentally friendly options, such as twist ties manufactured with recycled paper and soy ink. The company offers flexible stocking programs and warehouse services to help customers manage inventory and reduce costs.Role Description Saveway Supplies is hiring a Procurement Clerk to support our Purchasing team as our workload grows. A large share of our purchasing volume runs through import vendors, so familiarity with import processes is a plus — but this is a general purchasing support role, not limited to one type of vendor. This is a hands-on, in-person role: you'll work side by side with Purchasing, Warehouse, and Customer Service to keep open purchase orders moving, vendor pricing accurate, and inbound shipments on schedule. Many of our processes are still being documented, so you'll learn a lot of the workflow through direct shadowing rather than a finished manual — we're looking for someone who's energized by that kind of hands-on ramp-up, not intimidated by it.This is an entry-level role. You'll start with the core purchasing workflows below and, as you build fluency, have a clear path to take on higher-judgment work such as invoice discrepancy resolution and shipment reconciliation.What You'll OwnPurchase Order ManagementUpdate receipt dates on POs and inbound shipment records in NetSuiteReview weekly shipment status reports and match them to NetSuite inbound records, updating expected delivery datesCompare invoice pricing against PO pricing and flag discrepancies for reviewMaintain and distribute the bi-weekly Open PO confirmation reportCreate new item records in NetSuiteGeneral purchasing data entry and record maintenanceVendor ManagementFollow up with vendors on open purchase orders to confirm statusRequest and track updated ETAs from vendorsSend and manage payment reminder communications to vendorsPurchasing & Administrative SupportSupport for purchasing reports and KPI trackingHelp maintaining and documenting SOPs as processes are formalizedRoutine purchasing/administrative tasks, including our internal AI dashboardWhat We're Looking ForEntry-level role — purchasing, procurement, or administrative experience is a plus, but not required; we'll train the right personComfort working in an ERP system — NetSuite experience is a strong plus, since most of this role runs through it daily; we'll train the restStrong Excel skillsHigh attention to detail, especially with pricing and vendor documentationA clear, proactive communicator — this role touches Purchasing, Logistics, Warehouse, and Customer Service daily and often needs same-day follow-throughOrganized, with the ability to manage multiple open items at onceComfortable learning processes hands-on, since some workflows are still being documentedTrustworthy with sensitive vendor, pricing, and financial informationCuriosity for working with AI-assisted tools — no prior experience required, we'll train on our dashboardNo degree required.How We'll Measure SuccessThis is a new position and we're still building it out with the team — expect these to evolve as the role settles in. To start, success looks like:PO accuracy — processing POs correctly, and self-reporting any errors caused by human mistakes so they can be fixed quicklyKeeping a current, vendor-confirmed ETA on file for open purchase ordersCatching invoice-to-PO pricing discrepancies before payment goes outDelivering the recurring Open PO and shipment ETA reports on schedule