Assistant Company Secretary

Client Summary:Our client is an established and highly respected international commercial banking institution known for delivering tailored financial solutions, enduring client relationships, and exceptional governance standards. Built on strong institutional values and disciplined risk management, our client provides an environment that prizes regulatory excellence, professional integrity, and long-term career growth.

Job Description

As the Assistant Company Secretary, you will play a central role in maintaining and elevating corporate governance best practices across the bank. Working closely alongside the Company Secretary, you will act as a trusted advisor to the Board, Board Committees, and Executive Management, ensuring strict adherence to the Companies Act, Banks Act, and King IV principles.This is an exceptional opportunity to gain high-level exposure across all facets of board administration, statutory compliance, and strategic governance within a regulated banking environment. If you thrive in a detail-focused, collaborative environment where your contributions directly shape boardroom effectiveness and institutional integrity, this role is your next career milestone.Key ResponsibilitiesBoard & Committee Operations: Manage the end-to-end meeting lifecycle for the Board and its committees, including drafting annual workplans, compiling comprehensive digital board packs, taking precise minutes, and tracking executive action items.Governance Frameworks & Policy Management: Develop, review, and maintain key governance policies, board charters, and terms of reference, ensuring full alignment with local prudential standards and group requirements.Director Support & Development: Coordinate onboarding and induction programs for newly appointed directors, support annual effectiveness evaluations, and oversee fit-and-proper verifications and declarations.Statutory & Regulatory Compliance: Lead compliance filings and statutory reporting to key regulatory bodies (including CIPC, FSCA, and the Prudential Authority), maintaining up-to-date statutory registers of directors, shareholders, and prescribed officers.Annual Reporting & General Meetings: Assist the Company Secretary with the governance disclosures for the Annual Report and support the end-to-end planning and execution of the Annual General Meeting (AGM).Ethics, Risk & Conduct Governance: Support the Social, Ethics, and Conduct Committee, oversee conflicts of interest and gift registers, and embed good corporate citizenship across all governance activities.RequirementsMust-HavesEducation: Bachelor’s degree in law (LLB), Corporate Governance, Commerce, Business Administration, or an equivalent qualification.Experience: 5–8 years of direct corporate governance and company secretarial experience, ideally within a bank, financial services firm or regulated/listed entity.Regulatory Knowledge: Solid, working understanding of the South African Companies Act, Banks Act, King IV Report, FSCA regulations, and Prudential Authority requirements.Core Skills: Proven track record in professional minute writing, board resolution drafting, statutory register maintenance, and managing the end-to-end board cycle.Executive Presence: Strong interpersonal skills with the confidence, discretion, and emotional intelligence required to interface directly with Non-Executive Directors and C-suite executives.Nice-to-HavesProfessional Qualification: Chartered Governance Institute (CGISA / CGI) qualification or demonstrated progress toward completion.Platform Experience: Hands-on experience working with modern board portal solutions and statutory filing systems.