Assistant cum Receptionist

Location: Full-Time | Dubai Office About Robot24.comRobot24.com is building the world's leading global robotics news platform.Our mission is to make robotics one of the most visible, talked about, and widely followed industries through real reporting, international events, original video content, and global media coverage.As our team expands internationally, we are looking for a highly organized and proactive Assistant – Travel & Operations Coordinator to manage global travel, event logistics, and executive scheduling across multiple countries and time zones. The RoleThis is a fast-paced coordination role supporting leadership and international operations.You will be responsible for organizing travel, securing event access, managing bookings, and ensuring every trip is planned efficiently from start to finish. You will coordinate with airlines, hotels, conference organizers, embassies (when required), and internal teams to keep travel running smoothly.This role requires exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities simultaneously. Key ResponsibilitiesPlan and book international and domestic flightsArrange hotel accommodations and transportationPurchase and manage event registrations, media passes, conference tickets, and exhibition accessCoordinate complete travel itineraries for executives and team membersMonitor travel schedules and adjust bookings when plans changeCoordinate airport transfers, local transportation, and logisticsEnsure all travel documentation and confirmations are organized and readily availableResearch the most efficient travel routes and cost-effective booking optionsCommunicate with airlines, hotels, event organizers, and travel providers worldwideCoordinate travel across multiple countries and time zonesMaintain detailed travel calendars and booking recordsAssist with visa documentation and travel requirements when necessaryHandle urgent travel changes, cancellations, and last-minute requestsSupport executive scheduling and administrative coordination as required What We're Looking ForSomone who can speak in Mandarin and EnglishExcellent organizational and planning skillsStrong attention to detail with a high level of accuracyAbility to manage multiple travel arrangements simultaneouslyComfortable working with international teams across different time zonesExcellent written and spoken EnglishStrong communication and relationship management skillsAbility to work independently with minimal supervisionCalm under pressure and able to solve problems quicklyHighly reliable, proactive, and resourcefulStrong time management and prioritization skills Preferred Experience2+ years of experience as a Receptionist, Assistant, Administrative Assistant, Travel Coordinator, or Operations CoordinatorExperience booking international travel and managing complex itinerariesExperience coordinating business travel for executives or teamsFamiliarity with online travel booking platforms and reservation systemsExperience supporting international business operations is an advantage What Success Looks LikeTravel is booked accurately and efficiently with minimal supervisionExecutives and team members receive complete, well-organized itinerariesEvent registrations and media passes are secured well in advanceTravel disruptions are resolved quickly and professionallyMultiple international trips are coordinated simultaneously without errorsLeadership can focus on business priorities knowing all travel logistics are handled seamlesslyThis is an ideal opportunity for someone who thrives on organization, enjoys coordinating international travel, and can confidently support a fast-moving global business operating across multiple countries and time zones.Fluent in English Available to join immediately