Assistant Director-Sports

Role PurposeThe Assistant Director — Sports supports the Director — Sports in the administrative, infrastructural and compliance management of the Department of Sports at the Mohali Campus, complementing the Deputy Director — Sports & focus on interdepartmental and intramural competition execution.The incumbent is responsible for sports infrastructure and ground/facility scheduling, equipment and procurement administration, attendance and eligibility records for sports-category students, coordination of University-level sports events, and general office administration for the Director & office — ensuring the department & operational backbone runs smoothly in support of both internal and external sporting activity.The role works in close coordination with the Deputy Director — Sports (on facility and resource needs for interdepartmental/intramural fixtures) and directly with the Director — Sports on administrative, budgetary and compliance matters, including those tied to external/inter-university competition.Reporting StructureThe Assistant Director — Sports reports to the Director — Sports and leads the following functional areas:Sports Infrastructure, Grounds & Facility SchedulingEquipment, Procurement & Inventory AdministrationUniversity-Level Sports Events & Annual Sports Meet CoordinationAttendance, Eligibility & Academic Liaison for Sports-Category StudentsBudget Administration & Office Management (Director Office)The role directly supervises administrative and facility support staff within the Sports Department, and coordinates with the Deputy Director — Sports, Senior Sports Officer(s)/Sports Officer(s)/coaching staff, Hostel Wardens, Transport and Medical teams (for travelling teams), Academic Departments (on attendance/eligibility), and the Central Event Management Division (CEMD) for University-level sports events.Key Responsibilities1. Sports Infrastructure & Facility Scheduling: Manage scheduling and upkeep of sports grounds, courts and indoor facilities across all user groups (training, interdepartmental fixtures, external team practice); coordinate maintenance with Estate/Facilities teams and flag safety concerns promptly.2. Equipment & Procurement Administration: Maintain inventory of sports equipment and kit; process procurement requisitions and track utilisation and maintenance across disciplines.3. University-Level Sports Events: Coordinate the administrative and logistical requirements for University-level sports events, including the annual sports meet, inaugurations/felicitations and other sports-department- hosted events, working with the Central Event Management Division (CEMD) on production and logistics.4. Attendance, Eligibility & Academic Liaison: Maintain attendance and academic-eligibility records for sports- category students, including those on extended leave for training camps or inter-university representation; liaise with Academic Departments on attendance regularisation.5. Travel & Logistics Support for Competing Teams: Coordinate travel, accommodation and medical-support arrangements with Transport, Hostels and the Medical team for teams travelling to inter-university and external competitions, working with the Director — Sports.6. Budget Administration: Support the Director — Sports in tracking the department's budget, processing bills/reimbursements, and maintaining expenditure records against sanction.7. Office Administration & Records: Manage the Director's office administration — correspondence, filing, scheduling, and maintenance of departmental records, policies and compliance documentation.8. Coordination with Deputy Director — Sports: Provide facility, equipment and administrative support for interdepartmental and intramural fixtures run by the Deputy Director — Sports, ensuring resource availability does not bottleneck the internal sporting calendar.Leadership ExpectationsThe Assistant Director — Sports is expected to demonstrate:

• Strong administrative and organizational discipline across infrastructure, procurement and compliance.
• Accuracy and diligence in attendance and eligibility record-keeping
• Effective coordination across the Director's office, Deputy Director, academic departments and support functions
• Responsiveness in supporting travel/logistics needs of competing teams
• Integrity and accountability in budget and procurement administrationEligibility Criteria
• Master degree in Physical Education, Sports Management, Business Administration, or a related discipline is mandatory.
• Minimum 5–8 years of relevant experience in sports administration, facility/infrastructure management, or departmental administration in a higher-education institution, including experience with event coordination and budget tracking.Call at 8146651512