Assistant Manager – Accounts & Commercial
PREWAL · Gurugram, Haryana, India
Apply & track with Apply EdgeAssistant Manager – Accounts & Commercial
International Buyer Accounting & Commercial CoordinationIndependently manage commercial accounting for international buyers.Understand buyer-specific payment terms, commercial conditions, advances, deductions, and invoicing requirements.Prepare and raise Proforma Invoices and commercial/sales invoices.Maintain separate buyer-wise records for sampling and production business.Maintain complete buyer-wise invoice and payment reconciliation.Track:Invoice valuePayment receivedOutstanding amountDue datesAdvancesSampling invoicesProduction invoicesDebit notesCredit notesDeductions and adjustmentsCommunicate directly with buyers' Finance / Accounts departments.Share statements of account, invoice details, reconciliation statements, and payment information.Regularly follow up with buyers for pending and overdue payments.Ensure all receipts are correctly allocated against the relevant invoice / PO / buyer.2. Zoho Books OwnershipMaintain complete and accurate accounting records in Zoho Books.Ensure Zoho Books remains the primary financial source of truth for the business.Manage:Customer ledgersVendor ledgersSales invoicesPurchase billsPayments receivedVendor paymentsCredit notesDebit notesAdvancesExpensesBank entriesAccounts ReceivableAccounts PayablePerform and review bank reconciliations.Ensure proper classification of expenses and transactions.Maintain clean and accurate books with proper supporting documentation.Generate management reports directly from Zoho Books wherever possible.Ensure timely month-end accounting closure.3. Accounts Receivable & Payment Follow-UpMaintain a real-time Accounts Receivable ageing report.Categorize outstanding amounts into:Current0–30 Days31–60 Days61–90 Days90+ DaysProactively follow up for overdue payments.Highlight delayed or high-risk receivables to management.Reconcile buyer balances periodically.Ensure there are no unresolved differences between company records and buyer accounts.4. Order / PO / Style-Wise CostingPrepare detailed costing and profitability reports for each PO and style.Track actual costs incurred for:FabricTrimsEmbroideryStitchingWashing / ProcessingFinishingPackingOutsourcingOther production-related expensesCompare actual costs against the planned budget and selling price.Maintain:Estimated Cost → Running Cost → Final Actual CostMonitor cost variations during production.Immediately highlight cost overruns or margin erosion.Provide management with financial visibility before and during production.Prepare final profitability reports after completion of each PO/order.Calculate style-wise and PO-wise gross margins.5. Management MIS & ReportingPrepare regular reports covering:Buyer-wise receivablesOutstanding paymentsPayment ageingBuyer-wise salesSampling receivablesProduction receivablesVendor outstandingAccounts PayableCash-flow positionUpcoming payment requirementsPO-wise costingStyle-wise costingEstimated vs actual costGross margin / profitabilityExpense analysisMonthly financial summaryBuyer reconciliation statusReports should primarily be generated through Zoho Books, supported by Excel wherever detailed commercial or costing analysis is required.6. Payment & Expense ControlReview vendor bills before payment.Verify payment amounts and supporting documentation.Ensure there are no:Duplicate paymentsExcess paymentsIncorrect paymentsUnapproved expensesMaintain proper vendor reconciliations.Track advances paid to vendors.Ensure advances are correctly adjusted against bills.Maintain proper control over company expenditure and cash flow.7. Assistant Accountant SupervisionThe company has an Assistant Accountant responsible for routine accounting activities.The Assistant Manager – Accounts & Commercial will supervise and review their work, including:UPI transaction entriesPetty cashRoutine vouchersDay-to-day Zoho entriesVendor bill entriesExpense bookingSupporting reconciliationsFiling of accounting documentsThe Assistant Manager will be responsible for ensuring that the accounting work completed by the Assistant Accountant is accurate and complete.8. Salary & Payroll CoordinationCoordinate payroll and salary calculations with HR.Verify salary payable amounts before release.Ensure payroll-related accounting entries are accurately recorded.Monitor employee advances, deductions, reimbursements, and other adjustments where applicable.9. Coordination with EXIM / Shipping DocumentationThe company has a separate EXIM / Shipping Documentation function responsible for export/import documentation and shipment execution.The Accounts & Commercial role will work closely with EXIM but will primarily own the financial and commercial side of shipments.Responsibilities include:Verify buyer invoice value and commercial terms before shipment.Ensure invoice values match PO and approved commercial terms.Ensure relevant invoices are properly recorded in Zoho Books.Verify advances and outstanding balances.Reconcile shipment value with buyer accounts.Coordinate with EXIM regarding financial information required for shipment.The EXIM / Shipping Documentation team will independently remain responsible for:Shipping BillsAWB / Bill of LadingPacking ListsCustoms documentationCertificate of OriginFreight forwarder coordinationDGFT documentationAdvance Authorisation-related documentationExport/import complianceShipment documentation and execution10. Internal CoordinationWork closely with:Management / FoundersMerchandising TeamProduction TeamSourcing / ProcurementEXIM / Shipping DocumentationHRAssistant AccountantCA / AuditorsInternational buyers' Finance and Accounts teamsCandidate RequirementsThe ideal candidate should have:4–7 years of experience in Accounts / Commercial / Finance.Strong preference for candidates from:Garment Export HousesApparel ManufacturingTextile ExportFashion ManufacturingExport-oriented manufacturing businessesStrong practical experience with Zoho Books.Strong knowledge of Accounts Receivable and Accounts Payable.Experience handling international buyer accounts.Experience with invoicing and buyer payment reconciliation.Good knowledge of order-wise and product-wise costing.Strong Excel skills.Understanding of GST, TDS, accounting principles, and basic statutory compliance.Good knowledge of bank reconciliation and vendor reconciliation.Strong written English communication.Ability to independently communicate with international buyers.Strong numerical and analytical ability.Excellent attention to detail.Ability to identify discrepancies before they become financial losses.Preferred Candidate ProfileWe are looking for someone who:Takes complete ownership of their function.Does not require repeated follow-ups.Can see the bigger financial picture rather than only doing accounting entries.Is comfortable working directly with management.Can supervise junior accounting staff.Can coordinate across departments.Understands the commercial side of an export business.Can identify risks, delays, cost overruns, and payment issues proactively.Maintains strong financial discipline and documentation.Key Performance IndicatorsPerformance will be measured on:Accuracy of Zoho BooksTimely accounting closureAccuracy of buyer ledgersAccuracy of invoicesTimely raising of invoicesReduction in overdue receivablesBuyer payment follow-upAccuracy of buyer reconciliationsAccuracy of vendor reconciliationsZero duplicate / incorrect paymentsAccuracy of PO and style-wise costingTimely identification of cost overrunsAccuracy of profitability reportingQuality and timeliness of MISQuality of supervision of the Assistant AccountantOverall financial control and discipline