Assistant Manager Administration

JOB TITLE: Assistant Manager – AdministrationFUNCTIONAL AREA: AdministrationREPORTS TO: Group CFO(TBD) POSITION’S OBJECTIVE: (brief on position’s objective)To oversee the organization's administrative operations and to manage office supplies and equipment's within the budgetprovidedKEY RESPONSIBILITIES: To identify, negotiate best rates and complete all formalities related to signing of contract with Service AgenciesTo identify, negotiate best rates and place orders to vendors for Office Supplies & StationaryTo manage & maintain the company vehicle & monitor the driverTo ensure Annual Maintenance Contracts are signed and renewed as per scheduleTo ensure repair & preventive maintenance is carried out for the office equipment's as and when requiredTo ensure proper allocation of office space to each departmentTo develop & track the processes for all administrative functionsTo prepare and maintain monthly expenses reportTo prepare and maintain trackers for monthly billsTo create and maintain any other ad hoc reports as required by the managementTo ensure Office opening and closing is carried out seamlesslyTo audit and check the office premises at opening as per existing checklistTo book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirementsTo track and follow up with all vendors for timely delivery of orders/bills and other special requirementsTo liaison with MCD and other local authorities as and when requiredTo provide support, motivation and encouragement to colleagues and team membersTo work collectively and in collaborating manner across departments for enhanced productivityJOB SPECIFICATION: (QUALIFICATIONS/KNOWLEDGE/EXPERIENCE)Years of Functional Experience: More than 6 years’ experience in managing the office administration in medium to largeorganization. Should have handled a teamDegree/Diploma: GraduateRole: Team Management (TBD)Knowledge & Skills: Preventive MaintenanceOffice/Facility administrationMaintenance contracts & Liabilities & SLA'sPlanning & OrganizingMS Word & ExcelCommercial acumenNegotiation skillsANNEXURE A:COMPETENCIES REQUIRED: Process oriented with focus on improving quality/efficiency by consistently setting high performance standards through holding self/team accountableUnderstands immediate & long-term goals of internal & external customer/stakeholder and works proactively to address potential problemsPartnering with customers/stakeholders to devise cost effective solutions for meeting their expectations and going extra mile to drive customer delightPrompt recognition & timely resolution of crises/issues and seizing opportunitiesDemonstrates clear understanding of products and drivers of financial health/stabilityCreates systems/processes for efficient workflows and keeps open communication enabling high performance standardsSupports team by aligning them while understanding their abilities and work styles