Assistant to the Chairman - Global Trade & Business Operations

Company DescriptionGriting AI is a Silicon Valley-based startup founded in 2025 that is building AI Talent Trust Infrastructure to modernize how organizations identify, evaluate, and hire artificial intelligence professionals. The platform moves beyond traditional keyword-based resume screening and focuses on evidence-based behavioral verification to assess real engineering and problem-solving readiness. As a growing company, Griting AI offers opportunities to contribute to innovative products that shape the future of AI hiring and talent assessment. Team members collaborate in a dynamic environment with access to cutting-edge technology and industry expertise.Candidates can learn more about the company and explore opportunities at https://www.griting.ai.ROLE CONTEXTPosition OverviewGriting AI's customer - one global transportation company are seeking an experienced and commercially perceptive Executive Assistant to the Chairman to support executive priorities, strategic initiatives, important relationships, and highlevel business communication within an international trade and supply-chain organization.This is not a traditional calendar-only administrative role. The ideal candidate understands people, business relationships, organizational dynamics, and commercial priorities, and can help the Chairman allocate time and attention effectively.Key ResponsibilitiesManage the Chairman's calendar based on business value, urgency, relationship relevance, and strategic priorities.Evaluate and prioritize meeting requests and prepare background materials on attendees, companies, and potential objectives.Summarize complex information and identify key decisions, risks, inconsistencies, and missing information.Attend selected meetings, document decisions, and ensure follow-up actions are completed.Track strategic projects and communicate with responsible stakeholders on behalf of the Chairman.Draft executive correspondence, presentations, reports, briefing materials, and meeting notes.Coordinate domestic and international travel, including detailed itineraries and contingency planning.Maintain accurate records of key relationships, conversations, commitments, and follow-up history.Assess stakeholder relevance, meeting objectives, relationship history, and potential business impact.Support cross-functional initiatives involving purchasing, finance, compliance, logistics, warehouse, sales, and operations.Handle highly confidential business, financial, personnel, and relationship information with exceptional discretion.QualificationsBachelor's degree in International Trade, Business Administration, Law, Economics, Finance, Supply Chain Management, Communications, or a related field.3+ years of experience supporting a chairman, founder, CEO, senior executive, investor, family office, or business owner is strongly preferred.Experience in international trade, supply chain, import/export, logistics, manufacturing, wholesale distribution, or cross-border business is preferred.Candidates from another industry may be considered if they demonstrate strong executivesupport experience, mature commercial judgment, and the ability to learn the business quickly.Strong understanding of stakeholder motivations, executive priorities, organizational dynamics, and business relationships.Excellent writing, communication, discretion, emotional intelligence, judgment, organization, and follow-through.Mandarin-English bilingual proficiency is strongly preferred.Willingness to travel and work outside standard business hours when important matters require it.Technology & AI ReadinessStrong proficiency with digital productivity, research, presentation, project-management, calendar, and contact-management tools is required.The ability to use approved AI tools for research, briefing preparation, meeting summaries, and information synthesis is strongly preferred.Exceptional discretion and careful verification of AI-assisted work are essential.Employees are expected to use modern business software and approved digital tools effectively. AI-assisted work must be independently reviewed for accuracy, confidentiality, and compliance.Confidential company, customer, supplier, pricing, contract, financial, shipment, employee, or personal information must not be entered into public or unapproved AI tools.Compensation and Posting StatementThe stated base salary ranges represent the company's current good-faith estimates for these positions. Final compensation will be determined based on the candidate's relevant experience, qualifications, work location, and scope of responsibilities.Eligible employees will receive the company's standard benefits package and may also be considered for an annual performance-based bonus based on individual and company performance. Bonus eligibility, amount, and payment are subject to the applicable company bonus plan and are not guaranteed.The company is an equal opportunity employer. Employment decisions are made based on jobrelated qualifications, business needs, and applicable lawAnnual BonusEligible employees may be considered for an annual performance-based bonus based on individual and company performance. Bonus eligibility, amount, and payment are subject to the applicable company bonus plan and are not guaranteed.Work AuthorizationCandidates must be legally authorized to work in the United States. The company is unable to provide new employment-based visa sponsorship for this position.